Heritage Special Projects
Deadline: February 29  Contact: Eric Taylor 206 296.8688
Smoke, Sand and Rubber, Gregory Brotherton 2011

Smoke, Sand and Rubber, Gregory Brotherton
Video Still © 2011
2010 Heritage Special Projects recipient

The lion's share of American history is preserved at the local level by dedicated individuals and organizations, committed to capturing, documenting and highlighting the stories of their communities. 4Culture's Heritage Special Projects funding program promotes the identification, documentation, exhibition and interpretation of historic and cultural materials pertaining to the heritage of King County. The program has produced outstanding videos, web sites, publications, oral histories, events and award-winning exhibits.

Special Projects is open to both organizations and individuals. Fifty-two proposals for funding were received in 2011. A total of $150,146 was awarded to 33 projects. Awards ranged from $1400 to $7,500. Funding for this program is derived from a portion of King County lodging tax revenues.

Note: Proposals for projects that focus on the care and preservation of historical collections should be submitted to 4Culture's Heritage Collections Care program.

Guidelines and Process for 2012 Program Below  |  Deadline: February 29, 2012

pdf guidelines

 

pdf blank application
 with help notes
individuals | organizations

Who Can Apply

Organizations and individuals may submit one application annually to the Heritage Special Projects program. 

Eligible Applicants Include King County-Based:

  • Independent historians or heritage specialists
  • Heritage and historical organizations (Note: Applicants are encouraged to obtain IRS 501c3 nonprofit status; however, it is not required by this program.)
  • Cultural organizations or community groups with missions that include heritage programs and activities
  • Public agencies with missions that include heritage programs and activities

Eligible Projects Must:

  • Focus primarily on the identification, documentation, exhibition and/or interpretation of King County heritage resources
  • Address at least one of the following heritage disciplines, as they relate specifically to King County's past: archaeology; indigenous and traditional cultures; ethnic, community, or regional history and heritage; historic preservation; or folklore
  • Serve and be accessible to county residents and visitors

What Gets Funded

Project Funds May be Used to:

Support projects including, but not limited to:
  • Archaeological resource documentation or interpretation
  • Books, tour guides and brochures that interpret heritage themes and resources (Note: A publication distribution plan identifying audiences, as well as distribution venues and publicity methods will be required of successful applicants.)
  • Research projects that document heritage resources or information access aids
  • Media projects (oral, video or electronic history documentation)
  • Research and design of new, temporary, and traveling museum exhibits and programs
Produce special events and programs that will highlight the region's history and heritage resources, including, but not limited to:
  • Conferences, workshops or public programs which provide technical assistance, apprenticeship or training opportunities, and have significant regional content
  • Historic walking, cycling or driving tours
  • Public participatory events such as field schools, institutes, and other programs
  • Heritage fairs or heritage skills demonstrations
  • Programs which facilitate collaboration between heritage organizations, such as the exchange and sharing of equipment, marketing tools and information services
Provide opportunities for youth, special populations, under-served communities, and multicultural audiences to work firsthand with heritage resources, including, but not limited to:
  • Internships and training programs
  • Participatory and public educational programs
Eligible Costs Include:
  • Fees for historians, heritage specialists, professional consultants or services
  • Materials and consumable supplies used for program purposes
  • Direct project costs, which may include transportation, documentation, and other items and fees specifically described in the application

Project Funds May Not Be Used For:

  • Major equipment purchases, construction or fabrication projects
  • General operating support, indirect or overhead costs and fees, employee benefits or any regular staff salaries
  • Elements of projects completed before the award of funds
  • Services for events in which fundraising is a primary purpose
  • Applications from religious institutions
  • Applications from schools (schools should contact the Heritage 4Culture Program for information regarding partnerships for projects in the Cultural Education Program)
  • Projects addressing general cultural or historical themes which lack a specific focus on King County's history and heritage
  • Support for services and programs to be provided by the King County Landmarks Commission for land use regulation and archaeological resource management purposes as described in K.C.C. chapter 20.62 (King County Code 4.42.125H)
Confused by language we use? Check out our glossary of terms

When

2012 Deadline: February 29, 5pm PST 

Add to Google | Outlook | iCal 

Projects or portions thereof that are funded through 2012 Heritage Special Projects may begin no earlier than May 1, 2012.

How

Applications to the Heritage Special Projects program are reviewed by staff for eligibility, accuracy, and completeness. An independent peer review panel, composed of heritage specialists, museum professionals, and other community representatives, meet to review applications. The panel will select and recommend the most highly qualified projects for funding based on the following criteria:

Quality and Qualifications

  • Clarity of proposed project description, including overall project goals, timeline, and historical significance and thoroughness and completeness of responses, and quality of writing and editing
  • Quality of proposed project, including its alignment with professional standards, best practices, and methodologies for ensuring historical accuracy
  • Experience and qualifications of applicant and project personnel in historical methodologies and heritage technical fields
  • Relationship of proposed project to the mission and goals of applicant, to existing scholarship, and to existing or needed resources

Feasibility

  • Applicant's preparedness to develop, administer, and complete proposed project within budgetary, logistical and time constraints described in application
  • Appropriateness of overall budget and request, including applicant's ability to use 4Culture funds to leverage private or other public funding and support for the project, and applicant's presentation of a well-developed plan for raising funds needed to complete the proposed project

Project Impact and Public Benefit

  • Project's contribution to the development and preservation of the historical record in King County
  • Project's potential to raise the visibility of heritage preservation or interpretation
  • Project's ability to increase public access to heritage resources and programs, including those developed or presented with support from this program, as well as outreach efforts to diverse populations
  • Project's ability to generate broad and/or lasting public benefit

Heritage Priorities

  • Projects which contribute to the identification and documentation of endangered historic and heritage resources
  • Projects which address interpretation and exhibition of neglected aspects of King County heritage such as those defined by theme, ethnicity, or geography

Note: Priority will be given to projects that serve underrepresented geographic areas or ethnic groups, if above criteria are met.

Questions about your proposal or its eligibility? Contact Eric Taylor at 206 296.8688.

Funding from 4Culture programs is awarded on a competitive basis. The following opportunities are available to help applicants plan projects and prepare applications:

  • Free workshops are presented by program staff to identify the types of projects eligible for funding, explain how funding decisions are made, provide a step-by-step review of the application, and offer tips for preparing your proposal.
  • Applications from previous years are available for review at the 4Culture offices.
  • For reference purposes only, a copy of the online application with help notes for individuals is available here and organizations here.
    If you do not have the Adobe Acrobat software required to view this document, you can download a free Adobe® Acrobat viewer.

Requirements and appeals

Learn about the legal requirements of award recipients, and about the process for appeal of a 4Culture award here.

Ready to Apply

How to prepare your application 

STEP 1 - Read all of the above sections
STEP 2 - Gather and prepare your information

You are required to submit your application using the online form. In this section, you will find information on how to prepare your application and submit support materials.

At the end of this section, a link will be provided to the Online Application.

Support Materials (Required)

You are required to submit the following during the "upload" step of the online application:

Project Budget (Required Upload)
Download the 4Culture project budget form provided here. Enter your estimated project costs in the Expenses column. Enter your sources of income for the project in the Income column. You will not be allowed to submit the online application without uploading a completed 4Culture project budget form.

acrobat icon   4Culture Project Budget
  PLEASE NOTE: In order to fill out and SAVE this form, you MUST use Adobe Reader (Download Free Adobe Reader). ATTENTION MAC USERS: The default program for PDF documents on a Mac is Preview, which will not allow you to save information in our form. You MUST USE Adobe Reader instead. Learn how to open our form with Adobe Reader:

Step 1: If you don't already have Adobe Reader, download the latest version for FREE here.

Step 2: Save the PDF document you want to fill out to your computer. (If you are not given the option to save, the document might have automatically downloaded to the folder you have chosen to be your default download folder. Check that folder.)

Step 3: Right-click on the PDF document you saved, choose "Open with" in the drop-down menu and select Adobe Reader.

Board List (Required for Organizations only)
Upload a list of your organization's board members and their affiliations, limited to one page. Word or PDF files are preferred.
Operating Budget (Required for Organizations only)
Upload your organization's most current annual operating budget. You will submit the operating budget through the online application. Word or PDF files are preferred.

Additional Support Materials (Optional)

You are encouraged to upload any of the following:

Note: The online application system will not allow uploads of individual files larger than 2 megabytes.

Images
You may submit up to 5 digital color images. Supported file types for the online application are .jpg, .gif and .png.
Writing Sample
A writing sample, in English, on white, 8.5x11" paper (or digital equivalent), of no more than ten (10) pages with a minimum font size of 12 points. Include your first and last name on each page. Word or PDF files are preferred file formats for the online application.
Miscellaneous
Books, maps, technical drawings, etc

 

Mail/Deliver Instructions
If you prefer to send hard copies of the above, materials must be postmarked on or before February 29, 2012, or delivered to 4Culture offices by 5pm PST, February 29, 2012, addressed to:
Eric Taylor
4Culture
101 Prefontaine Place S
Seattle, WA 98104

Clearly label all additional support materials with the name of the individual or organization applying and the program. If submitting images via mail or hand delivery, copy/burn all images onto ONE CD or DVD only.

 

STEP 3 - Sign in to begin your application

Note: Once you have started the process of applying online, you can hit "save" after each completed step in the application, sign out, and your application will remain saved as a draft. You can then return to your application any time before the deadline to continue working or to make changes by signing in with the username and password you created. Once you hit "submit," you will still be able to see your application, but you will not be able to make any changes.

For technical questions about the online application system, contact staff member Brandi Link at 206 296.8707.

START YOUR APPLICATION - Individuals

START YOUR APPLICATION - Organizations

Upcoming Workshops

All applicants are encouraged to attend a workshop prior to submitting your application. These free workshops provide you an opportunity to ask questions, understand specific guidelines, and be taken through a step-by-step review of the application process.

 

City Location Dates Time
Kent Kent Senior Activity Center, 600 East Smith Street, Kent
SOCO Culture Meeting 10-11:30am - 4Culture workshop follows		 Jan 11 11:30am-12:30pm
Vashon CANCELLED DUE TO SNOW
Vashon Library, 17210 Vashon Highway SW, Vashon Island		 Jan 18 12-1pm
SeaTac Valley View Library, 17850 Military Rd. S, SeaTac Jan 25 12-1pm
South Bellevue Newport Way Library, 14250 S.E. Newport Way, Bellevue Feb 8 12-1pm
Black Diamond Black Diamond Library, 24707 Roberts Drive, Black Diamond Feb 15 12-1pm
Woodinville Woodinville Library, 17105 Avondale Road NE, Woodinville Feb 22 12-1pm
Seattle 4Culture, 101 Prefontaine PL S, Seattle Jan 26
Feb 2, 9, 16		 12-1pm

Online Workshop

This online workshop is approximately 30 minutes, split into 5-minute segments for your convenience. Simply push "play" to watch all the videos consecutively or use "next" to skip forward.

Having trouble viewing the video? Watch it here.

2011

Applicant Project Title Award
Burke Museum Association Traditional Diets: Lessons from Local Archaeology $7,000
Center for Wooden Boats Documenting Historic Surviving Industrial Maritime Structures on Lake Union and Salmon Bay $5,500
City of Tukwila Parks and Recreation Dept. Interpretive Displays and Walking Guide for Duwamish Hill Preserve $6,400
Eastside Heritage Center Hands-on History at KidsQuest Children's Museum $5,000
Ann Ferguson Early Seattle Theatre History Project $7,475
Filipino American National Historical Society The Many Transitions of the Immaculate Conception Building and Seattle's Central District $2,000
Friends of St. Edward State Park St. Edwards Interpretive Signage $3,400
Julia Harrison SweetMap: Asian King County $3,000
Highline Botanical Garden Foundation Elda Behm Heritage Interpretive Sign $2,000
Historic Seattle Welcome to the Future: Century 21 and Living Modern $5,000
History Ink Adding Video Files to HistoryLink.org Content: Phase One $5,000
Issaquah Historical Society Issaquah's Mining Heritage: Hiking Through History $4,000
Jack Straw Productions Seattle World's Fair 50th Anniversary Radio Project $7,500
King County Dept. of Natural Resources and Parks Tolt-MacDonald Park Heritage Signage Project $6,000
Richard Kirby End in Sight! $4,500
Kirkland Heritage Society Celebrating Kirkland Founder's Week $4,000
Lakewood-Seward Park Community Club Seward Park Centennial Book $5,000
Legacy of Equality, Leadership and Organizing (LELO) The Murders of Silme Domingo and Gene Viernes - The People Win Justice $3,000
Literacy Fund/NIE Revisiting the Century 21 World's Fair $5,000
Lushootseed Research Elders Dialog: Ed Davis and Vi Hilbert Discuss Puget Sound Language, Culture, and Heritage $3,400
Museum of Flight 100 Years of US Naval Aviation Exhibit & Public Program $5,000
Neely Mansion Association Neely Mansion Historical Performance $4,486
Northwest African American Museum Bringing NAAM to King County: Checking Our Pulse: Health and Healers in the African American Community $3,400
Vaun Raymond Lake Union Virtual Museum - new exhibits $6,000
Redmond Historical Society Celebrating Redmond's Centennial $5,000
Renton Historical Society Redesign of Early Industries Exhibit $5,550
Shoreline Historical Museum Fifty Years, Fifty Voices Lake Forest Park 50th Anniversary Heritage Project $2,635
South King County Genealogical Society Saar Pioneer Cemetery Living History Project II $1,500
UW Press Before Seattle Rocked: A City and Its Music - book publication $4,000
Vashon Park District Historic Photographs $1,400
Washington State Holocaust Education Resource Center King County Holocaust Heritage Documentary $7,000
White River Valley Museum Making Archives Interesting and Accessible, Part II $5,000
Wing Luke Asian Museum I Am Filipino $5,000

2010

Applicant Project Title Award
Martha Adams Seattle in Black and White: The Congress of Racial Equality and the
Fight for Equal Opportunity (1961-1968)		 $2,000
Karen Bouton Saar Pioneer Cemetery Living History Project $840
Gregory Brotherton Smoke, Sand and Rubber $5,000
Burke Museum Association Waterlines Map $6,500
Eduardo Calderon Portraits and Recorded Interviews of Artists in King County $3,000
Cascade Land Conservancy Interpretive Maps & Guide for Duwamish Riverbend Hill $6,190
Densho: The Japanese American Legacy Project Non-Japanese American Oral Histories about the WWII Incarceration $5,040
Eastside Heritage Center Heritage Connections $3,000
Environmental Coalition of South Seattle for DRCC Green-Duwamish River Culture and Heritage Map reprint $6,950
Friends of Gas Works Park King Countys Industrial Past and Present: Society for
Industrial Archeology Conference 2011		 $5,000
Trevor Griffey Seattle FBI History Project $5,000
Historic Seattle Washington Hall Stories $7,250
History Ink Adding sound files to HistoryLink.org content: Phase Two $4,500
Literacy Fund/NIE Women's History: A Centennial of Local Impact $6,250
Jerry Mader Saving the Soil--Organic Farmers in the Snoqualmie Valley $5,000
Market Foundation History and Significance of Victor Steinbrueck Park $2,940
Museum of Flight B-17 75th Anniversary Exhibit $3,000
Museum of History & Industry Celluloid Seattle: A City at the Movies $7,500
Nordic Heritage Museum Somebody's Grandma: an exhibition of identity and the Norwegian-American experience $5,000
Pioneer Square Community Association Trail to Treasure $7,000
SCAN Community Media The Japanese Garden Celebrates 50 Years $6,400
Scott Squire Last Generation/First Generation $6,000
University of Washington Preservation Preparedness: Mapping and Developing a Typology of
Historic Unreinforced Masonry Buildings in Seattle		 $8,000
Vashon-Maury Island Heritage Association A Photographers Legacy: Exhibiting the Works of O.S. Van Olinda $5,200
Volunteers for Outdoor Washington Iron Goat Trail Brochure $1,738
Washington State Holocaust Education
Resource Center		 Stories Among Us: King County Connections to the Holocaust $5,000
White River Valley Museum Invigorating an Interest in Archive Collections $4,500
Wing Luke Asian Museum The Asian Pacific American Urban Indian Exhibition Project (UIE) $5,000
Woodinville Heritage Society Life in Woodinville - The 1920s and Beyond $4,000

2009

Applicant Project Title Award
Gwynneth E. Anderson Stones & Bones: A Photo-Documentary of King County's Historic Cemeteries $2,095
Arab Center of Washington Arabs in the Northwest: Stories of Immigration from Past to Present $3,000
Association of King County Historical Organizations King County Collects book project $2,200
Bette Jean Bullert Fishermen's Terminal video $6,000
The Center for Wooden Boats A Case Study: Founding and Growing a Community Based Museum $5,000
City of Lake Forest Park Lake Forest Park historic signs $7,950
CroatiaFest "Croatian Women – Tradition Bearers" at CroatiaFest 2009 $4,250
Eastside Heritage Center "Lake Excursions 25 cents," an exhibit on the Anderson Ferries
during A-Y-P Exposition		 $1,780
Eastside Heritage Rountable Eastside Heritage Gateway Initiative $2,125
Fall City Historical Society Fall City Memory book project $1,875
Donald Fels Gone Missing: The Town of Snoqualmie Falls $7,500
Fremont Historical Society Fremont Neighborhood Historic Survey $4,000
Cathy Fulton Family Activity Guide to Vashon Island History $3,662
M. Jean Harris 1950-1960 Yesler Terrace Community Residents' Oral Histories $1,171
Highline Historical Society We Are Highline! $4,400
History Ink Adding sound files to HistoryLink.org content $5,000
Thomas Horton Queen Anne Public Stairs Website $3,000
International Examiner International Examiner's Digital Archives Project $4,000
Jesse Clark McAbee Tall Timber - The Nikkei Experience, Community and Contributions in Washington's Lumber Industry $5,000
Nordic Heritage Museum 2nd print edition of Voices of Ballard: Immigrant Stories from the
Vanishing Generation		 $5,000
Northwest Railway Museum Wellington Remembered $3,840
Shin Yu Pai Chinese Americana: The History of Chop Suey in the Greater Seattle Area $3,000
Rainier Valley Historical Society Everybody In: Community Activism in the Rainier Valley since 1970 $7,000
Vaun Raymond Lake Union Virtual Museum $4,000
Sammamish Heritage Society Sammamish Heritage Society website update $750
Snoqualmie Valley Historical Museum Project Sand Shed: A Documentary of the Middle Fork Snoqualmie Valley $4,972
University of Washington Press Printing of Warship Under Sail: The Decatur in the Pacific West,
1854-1859 by Lorraine McConaghy		 $5,000
Vashon-Maury Island Heritage Association Vashon & Maury Island Heritage Map $6,000
Washington State Holocaust Education
Resource Center		 King County Holocaust Heritage: Children of Genocide $6,000
White River Valley Museum Suffer For Beauty: Women's History as Seen Through Undergarments $4,710
Wing Luke Asian Museum The Hmong American Farming Community in King County $5,000
Meredith Wirshing & Mildred Andrews Carnegie Libraries in Washington State $3,000
Zalmai Zahir A Lushootseed Elucidation of an 1877 Puget Salish Dictionary $6,062

So you've been approved to receive Heritage Special Projects funding.  What now?  Here's what to expect

Notification

4Culture will send a letter to notify you of your award when it has been approved by our Board of Directors.

Contract Packet

In order to receive your funds, you must sign a Contract or Letter of Agreement with 4Culture, making you or your organization the "Contractor". The Contract contains a "Scope of Services" that spells out the phases of your project, explains the services you or your organization will provide, and the public benefits described in your application.

4Culture will prepare the forms and mail you a Contract Packet as soon as possible. We're often doing dozens of contracts at once, so please be patient. The Contract Packet will contain:

  • Check List - Outlining what is included and required
  • Two (2) copies of your Contract or Letter of Agreement (depends on the amount of your award)
  • Invoice Form(s) - includes your contract information.
Depending on your project and the status of any forms we already have from you on file, the Contract Packet may also contain:
  • One (1) W-9 Form
When you receive and review the Contract Packet, please:
  • Sign and return both copies of your Contract or Letter of Agreement
  • Fill out and return any additional required forms (i.e. insurance and W-9 forms). Please note: You will fill out and send in your invoice/s only when you are ready to be reimbursed for your project.
Once the Contracts or Letter of Agreement and required forms are received by 4Culture, we will:
  • Return one signed copy of your Contract or Letter of Agreement for your records
  • Review all other forms to be sure they are filled out correctly

Requirements as you prepare to present or publish your 4Culture-supported project:

  • Please acknowledge 4Culture funding to help ensure that funds will continue to be available in the future! You must include this logo on project acknowledgements, brochures, press releases, programs, posters, flyers, advertisements, signage, etc.
  • Send Information about your project, including public presentations, exhibits or openings, to Brandi Link. We may be able to post information about your project on our blog, and assist with outreach. You will also be asked to submit digital images of your project at the close of your contract. Consider collecting these images as the project unfolds. 4Culture prefers people/action shots.

Getting Paid

After completing each phase of service outlined in your contract, you may submit an invoice for reimbursement. Your contract will spell out the required deliverables.

Finishing the Contract

In order to receive your final payment and close out your contract you must submit the following, by the deadline date indicated in your Contract or Letter of Agreement. If you cannot complete your project and public benefit by that date, please contact Eric Taylor for a possible contract extension. Final documents include:
  • Image documentation - 5-8 images of your project (digital on DVD or CD-ROM), along with a Word document giving 4Culture permission, including parental, to publish the images. () Please include captions and credit information. For more information on our image criteria, please review our Photo Documentation Guidelines.
  • Other project documentation - including copies of any materials produced, such as CDs, DVDs, books, with proof of your acknowledgement of 4Culture funds.
  • ALL REQUIRED FORMS MUST BE COMPLETED AND ON FILE BEFORE WE CAN CLOSE OUT YOUR CONTRACT.

Best Practices

Let us know if we can provide you with any of the following
  • Other funding resources
  • Sample press releases
  • Tips on contacting your legislators and King County Council members. Your elected officials should know you make an impact in your community!

Stay in touch throughout this process

Let us know what your plans are, and if you have any questions or concerns along the way. We are proud to support your organization, and we hope we can assist you in making your project a success! Please contact Eric Taylor for guidance.