4Culture will send a letter to notify you of your award when it has been approved by our Board of Directors.
In order to be awarded your funds, you must sign a contract with 4Culture. Essentially, 4Culture will contract with you to provide the preservation services and public benefits described in your application. We'll be in touch with you as we prepare the contract to discuss the scope of work, especially if you are not receiving the full funding amount you requested.
4Culture will prepare and mail a contract package to you.
The package will contain two copies of your contract. Please sign and return both copies as soon as possible. Once your contract is signed by 4Culture, a copy will be mailed back to you for your files.
Fill out and submit any enclosed documents – they are required. This may include:
- One (1) W-9 Form - for the individual owner who will be signing the contract, or for the applicant organization
- A Disability Assurance of ADA Compliance form – for organizations only
Once you have submitted all these required forms and we have signed the contract, your contract is active.
We do not provide payment up front; all 4Culture awards are made on a reimbursable basis. You must submit invoice(s) with required documentation in order to get paid!
4Culture will provide a temporary construction banner for your project site, crediting 4Culture as a funder. You are required to hang the banner in a visible outdoor location during the active phase of your construction project.
A blank 4Culture invoice form(s) will be in your contract package. Keep it to use when submitting for reimbursement. Once you complete the work, or an increment of the work as specified in your contract, fill out the 4Culture invoice, attach billings from your vendors or contractors, and send it in to us via mail or fax to (206) 296-8629.
Photos are an important part of your final submittal for payment. All preservation program contracts require at least nine (9) good quality "before, during, and after" images.
These must be digital photos, submitted on a disk, as our server does not allow large email attachments to come in through our system. The photos must show how the project progressed, show workers on the job, and be useable by 4Culture to promote its programs in web or print formats. A photo guideline sheet will be included in your contract packet.
Provided that all of the above steps have been completed, checks will be cut and mailed within two weeks after receipt of your invoice/documentation.
We want you to 4Culture/King County Lodging Tax support on any project-related press releases, programs, flyers, etc. Please use this logo on any such promotional materials.
Stay in touch with us about your project! Let us know in advance when your construction work is happening, and send us any news as it progresses. We are proud to support your project and hope we can assist you in making it a success. Please contact Flo Lentz at 206 263.1604 for help.