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Events Services Coordinator

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Position: Events Services Coordinator
Reports to: Director of Events Services
Location: MOHAI, at Lake Union Park’s historic Armory building
Classification: Non-Exempt, Full-time, Hourly
Schedule: Variable, generally 35-40 hours per week. Evenings and weekends are required
Rate of Pay: $21.00 per hour
Benefits: Medical, dental, vision and life insurance and participation in a 403(b) savings plan

Key Responsibilities:
•Responsible for the smooth and efficient execution of both rental and internal events at the museum.
•Act as main point of contact for client once contracting is complete.
•Communicate necessary event planning info to clients in a timely manner (parking options, vendor recommendations, logos/photos, room diagrams, etc.).
•Coordinate event and logistical details with client and catering partners.
•Collect necessary information from client & caterer (e.g., BEO, timeline, script/run-of-show,
videos/PPTs, etc.).
•Respond promptly to client requests/questions via phone or email.
•Ensure that all interactions are culturally responsive, respectful, and based on a foundation of MOHAI’s commitment to inclusion, diversity, equity, and accessibility.
•Remain on site throughout the course of the event.
•Thoroughly familiar with MOHAI procedures, ensuring compliance by vendors, clients and events staff.
•Responsible for set-up and hands-on technical delivery of events either remotely or on-site, including audio-visual support.

•Minimum two years experience in hospitality, theatrical production, catering & food service, or events .
•Customer service oriented with excellent interpersonal, written and verbal communication skills.
•Strong work ethic, high energy levels, and positive attitude.
•Remain calm under pressure. Capacity to solve problems and use good judgement to alter plans when needed.
•Experience in managing events remotely via Zoom/Teams.
•Experience in using sound and A/V systems and equipment.

More Information: mohai.org