Finance Support Specialist II (LTE)

You will be most successful in this position if:

• You have experience in financial services, grant management or contract management.
• You have experience with and enjoy working with CRM or other data management systems preferably Salesforce but not required.
• You have experience with using Accounting software, Abila MIP preferred but not required.
• You can work both independently and with 4Culture staff, vendors, grantees, and members of the general public in an effective and professional manner.
• You have the ability to prioritize multiple tasks and meet multiple varied deadlines.

Additionally, you will be prepared to take on this role if you have following experience, abilities, commitments, and skills:

Committed to:

• Advancing racial equity and social justice in your work. 
• You are committed to using antiracist strategies to expand access to 4Culture funding and support for King County cultural workers and organizations, especially those underinvested in cultural philanthropy and grant-making.
• Building trust, credibility, and collaborative relationships with 4Culture staff and external stakeholders from diverse racial, ethnic, and socioeconomic backgrounds.
• Excellent customer service with inclusive communication skills.
• Thoughtful problem solving and technical issue navigation.

Experienced with:

• Financial services, grant management, and/or contract management.
• Detail oriented work, including continuous process improvement, focusing on aligning practices, and ensuring consistency and efficiency.
• Collecting and analyzing financial documents and information.

Skilled in:

• Supporting several complex projects simultaneously, often in a deadline-oriented environment requiring creative problem-solving and open communication.
• Coordinating, organizing, and communicating with different audiences for different purposes.
• Using Salesforce or other database software, Microsoft applications including Word, Excel, SharePoint, OneDrive, Teams, and other relevant administrative software and/or platforms.

Have the ability to:

• Be flexible and navigate ambiguity and unpredictability while remaining responsive to the needs of staff and general public
• Exercise good judgment and maintain discretion.
• Work independently and collaboratively in a hybrid work environment.
• Help meet the logistical needs of the team members this role supports.
• Complete tasks in a timely manner.

Supervisory responsibilities:

This position has no supervisory responsibilities but may occasionally supervise interns or volunteers.

Job Responsibilities:

• Assist Finance staff with core programs contracts and accounts, including organizing, tracking, and maintaining data sources, fiscal records, and documents.
• Assist Finance team with invoice processing by organizing submitted invoices on a weekly basis and monitoring internal Accounts Payable shared email inbox.
• Support the contracts manager during high volume periods with contract processing tasks.
• Retrieve, file and review documents submitted by external parties for completeness and accuracy, and update 4Culture database.
• Completing first review of staff expense reports/requests for reimbursement to check the math, review backup documents, and communicate with staff.
• Assist with reconciling monthly statements.
• Assist with contacting internal and external parties to request new or corrected documents.
• Assist with administrative tasks related to processing staff payroll.
• Assist contracts specialist in preparing training materials for staff regarding internal Finance policies and procedures.
• Review and assess physical financial records in accordance with 4Culture and King County record retention policies, in coordination with Finance staff and Agency Records Officer.
• Cross-train to provide front desk support ~ 3 hours per week and to serve as primary backup for receptionist position on an occasional/as-needed basis.
• Other Finance and operations tasks or projects as assigned.

4Culture leadership has the right to assign or reassign duties and responsibilities to this job at any time to ensure the success of the organization.

Minimum Qualifications:

We are looking for candidates that can demonstrate they have the skills listed above through a combination of their work, education, and life experience as demonstrated in their resume, and cover letter.

• One to three years finance experience or equivalent financial skills in a governmental, non-profit and/or private sector role.
• Proficiency with Microsoft applications including Word, Excel, SharePoint, OneDrive, Teams.

Desired Qualifications

• Degree or certificate in Business Administration, Contract Management or related.

Work Environment

• Position works a 37.5 hour work week, Monday-Friday.  
• This position will primarily be onsite 4Culture at 101 Prefontaine Pl S, Seattle, WA. Seattle. This position is hybrid (3 days in the office/2 days remote).  
• Occasional early morning, evening and/or weekend hours are required.   
• Alternative work arrangements may be considered and will be based on operational needs.  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The perks of working at 4Culture include:

• A 37.5 work week, flex schedule
• 12 paid vacation days annually, with additional paid vacation accrual after 5 years of service
• 12 days of paid Holiday (including Juneteenth and Indigenous Peoples’ Day)
• Sick leave and 12 weeks of paid Family and Medical Leave after working over 1 year at 4Culture; access to a lactation room.
• Orca transit card
• Attractive comprehensive health insurance package consisting of medical, dental, vision, and basic life and long-term disability insurance for employees.