Building for Culture:
Saving Landmarks
Deadline: passed
Contact:
Dana Phelan 206 263.1604
German Evangelical Lutheran Church, courtesy of Interfaith Community Sanctuary

German Evangelical Lutheran Church, courtesy of Interfaith Community Sanctuary
2014 Landmarks Capital Recipient

This year, 4Culture and King County Government are partnering to make an exceptional one-time investment in regional cultural infrastructure. BUILDING FOR CULTURE 2015 will support jobs that create arts and heritage facilities, improve access to cultural space for all, and preserve historic sites throughout King County. Funding will be generated through the County’s sale of $20 million in bonds.

A portion of this fund will be dedicated to the major rehabilitation or acquisition of landmark properties, regardless of use or ownership type. The SAVING LANDMARKS Program will support highly visible "bricks and mortar" projects that provide measureable impact in the community.

Program highlights:

* All Preservation organizations that received Building for Culture funding are listed below under Recipients; make sure to also check out the Arts and Heritage organizations that received support.

Guidelines and Process for 2015 Program Below | Deadline: Passed

Who Can Apply

Stewards of Landmark properties 

Eligible Properties are located in King County, and are:

  • Designated as an official City or County Landmark
  • Listed in the National Register of Historic Places
  • A contributing property located within a City, County, or National Register historic district, or
  • Considered Eligible for designation, by the appropriate local or state preservation agency (Grant awards are contingent upon successful listing)

Eligible Applicants are:

  • Owners of record - including King County based not-for-profit organizations, public agencies (other than K-12 schools or school districts), businesses, and private individuals
  • Leaseholders with a minimum 10-year lease, with approval of owner of record
  • Buyers with a signed purchase and sale agreement
  • Note: Arts and Heritage organizations are ineligible for this program, and should apply instead to the Arts or Heritage Cultural Facilities program

Eligible Projects are:

  • Highly visible – accessible to the public, OR the funded work visible from the exterior (exceptions: roof and seismic work)
  • Well planned – with schematic design drawings, historic structures report, preservation plan, or other studies laying out priorities and cost estimates in hand
  • Ready to go – Applicants must expect to be able to spend funds within 36 months of the award date.

What Gets Funded

Acquisition, stabilization, rehabilitation, or restoration  

Eligible Activities & Costs are:

  • Real estate transaction costs
  • Purchase of materials
  • Contracted labor
  • Design development, construction documents, and specifications
  • Building permits and fees
  • Project management costs, up to 15% of award amount

Ineligible Activities are:

  • Ordinary maintenance and repairs
  • New additions
  • Planning and pre-design studies (may be eligible as cost share)
  • Operating expenses, regular staff salaries, or program expenses

When to Apply

2015 Application Deadline: passed

Funds will become available in early 2016

How Much Can I Request?

  • Minimum total project budget = $60,000. (Smaller projects should apply to our annual Landmarks Capital program in May, 2016)
  • Funding range: between $30,000 and $250,000.
  • Required one-to-one cash match. Match need not be in hand at time of application, but expenditures at least double the amount requested must be documented with each 4Culture invoice. Match may include expenditures going back one year prior to application deadline.

How Awards are Made

Review criteria and competitive selection process 

Every grant award starts with careful review and a selection process by a peer panel, and results in a contract with 4Culture. The contract will call for the grantee to provide services and public benefit to the people of King County. This process is expected to take approximately 4 months from the time you apply, to the time your grant is approved, bonds are sold, and a contract is created.

Note: all 4Culture grants are reimbursable as the work progresses; funds are not awarded up front.

Review Criteria

Quality & Significance
Impact & Public Benefit
  • Project will clearly benefit citizens of King County, through visibility, accessibility, public programming, or the like
  • Project will stimulate additional economic activity in the neighborhood or community
  • Project will substantially aid in the stabilization, long-term preservation, and/or continued use of the landmark property
Feasibility
  • Project team has experience managing construction projects involving historic properties
  • Project budget is realistic, and credible cost estimates from at least one experienced contractor are presented
  • Sources for the required one-to-one cash match are described
  • Applicant has ability to undertake the project on a reimbursement basis
  • Applicants must expect to be able to spend funds within 36 months of the award date.

Applications from under-represented populations, property types, and geographic areas will be prioritized if above criteria are met.

Competitive Selection Process and Timeline

  • 1. July - August, 2015:
  • REQUIRED: Contact Dana Phelan, Program Coordinator, at 206-263-1604 to discuss your proposed project. Additional information - drawings, purchase/sale agreements, etc. - may be required for your application.
  • REQUIRED: Attend a SAVING LANDMARKS workshop at 4Culture, or at a scheduled site out in the county.
  • 2. Application Deadline: Wednesday, September 9, 2015 at 5:00 p.m. PST.
  • 3. Early October: peer review panel meets to review and score applications
  • 4. Late October: panel recommendations reviewed by Historic Preservation Advisory Committee and 4Culture Board of Directors.
  • 5. Mid-December: applicants receive formal notification from 4Culture.
  • 6. Bonds issued for sale
  • 7. February – March, 2016: 4Culture staff works with grantee to develop a grant contract for specific work to be funded. The contract specifies:
  • A schedule of reimbursement payments to be made upon submittal of documented project expenses
  • Insurance requirements
  • Public benefit obligations to be recorded with property title.
  • 8. Applicants must expect to be able to spend funds within 36 months of the award date.

Requirements and appeals

Learn about the legal requirements of award recipients, and about the process for appeal of a 4Culture award here.

FAQ

How large are Saving Landmarks Awards?

Awards may range from $30,000 to $250,000.

Is there a required cost share?

Yes, there is a required one-to-one cash match for this program. The match may include expenditures going back one year prior to application deadline.

If I'm awarded funding, will I get the money up front?

No, 4Culture awards are made on a reimbursement basis. Payments may be made in one or more defined increments over the course of the project.

What are my obligations if I receive an award?

All recipients of Saving Landmarks Awards must meet defined insurance and public benefit requirements. For private property owners, public benefit requirements will be recorded with the property title. Award recipients must obtain all required design review approvals and permits from the appropriate jurisdiction prior to beginning construction.

Will 4Culture staff help me with my application?

Yes. Call or email us to discuss your project All applicants MUST attend a free lunchtime workshop at 4Culture or at a scheduled location out in the county. We are happy to answer questions and give pointers.

Who do I work with?

Dana Phelan is the coordinator for the Saving Landmarks program. Contact Dana at 206 263.1604 for help on project content. For technical help with the online application, contact Bart Cannon at 206 263.1584.

Ready to Apply

How to submit your ONLINE application 

STEP 1 - Read all of the above sections

STEP 2 - Gather and prepare your information

You are required to submit your application using 4Culture's online form. This section contains information on the support materials you are required to submit along with the online application.

Support Materials (Required)

There are four items that MUST be prepared and submitted with the online application.

1. Preservation Priorities form (upload)

Complete this table in reference to the broad, long-range needs of your landmark property, and to show us where your current request to 4Culture fits in. You must use 4Culture's form, you may not submit your own. [Open this form, save to your computer, complete, and upload to the application].

pdf icon   Preservation Priorities form
  PLEASE NOTE: In order to fill out and SAVE this form, you MUST use Adobe Reader (Download Free Adobe Reader). ATTENTION MAC USERS: The default program for PDF documents on a Mac is Preview, which WILL NOT import your information into our system. You MUST USE Adobe Reader instead. Learn how to open our form with Adobe Reader:

Step 1: If you don't already have Adobe Reader, download the latest version for FREE here.

Step 2: Save the PDF document you want to fill out to your computer. (If you are not given the option to save, the document might have automatically downloaded to the folder you have chosen to be your default download folder. Check that folder.)

Step 3: Right-click on the PDF document you saved, choose "Open with" in the drop-down menu and select Adobe Reader.

2. Project Budget form (upload)

Complete this budget form, entering your estimated project expenses and your expected project income. You must use 4Culture's form, you may not submit your own project budget. [Open this form, save to your computer, complete, and upload to the application].

pdf icon   Project Budget
  PLEASE NOTE: In order to fill out and SAVE this form, you MUST use Adobe Reader (Download Free Adobe Reader). ATTENTION MAC USERS: The default program for PDF documents on a Mac is Preview, which WILL NOT import your figures into our system. You MUST USE Adobe Reader instead. Learn how to open our form with Adobe Reader:

Step 1: If you don't already have Adobe Reader, download the latest version for FREE here.

Step 2: Save the PDF document you want to fill out to your computer. (If you are not given the option to save, the document might have automatically downloaded to the folder you have chosen to be your default download folder. Check that folder.)

Step 3: Right-click on the PDF document you saved, choose "Open with" in the drop-down menu and select Adobe Reader.

3. Contractor Estimates (upload)

At least one contractor estimate for the proposed project is required. You can include a second estimate if you have one. [Scan the estimates and upload to application; OR, send hard copies by mail, postmarked by deadline].

4. Images (upload or mail)
Submit 6 to 12 current (taken within last 6 months) digital color images (.jpg format preferred), no larger than 2 MB in size each. Please include a list of all images submitted with a brief caption for each, either in the upload section of the online application or with the mailed CD/DVD. Images must show entire historic property:
  • In its setting or neighborhood context
  • Each side of exterior of primary structure
  • Features (exterior or interior) affected by proposed project

[Upload images, or copy to CD/DVD and send by mail, postmarked by deadline].

Supplemental Materials (Optional)

Additional information may be needed to support your project application. Consult with 4Culture staff to determine what materials (schematic designs, purchase agreements, predevelopment plans or studies, resumes, letters of support) would be important to provide. [Send hard copies by mail postmarked by deadline; provide self-addressed stamped envelope if you would like materials returned].

Mail/Deliver Instructions

Any mailed supplemental materials must be postmarked by September 9, 2015 - mail to:

  • Attn: Dana Phelan
  • 4Culture / Preservation
  • 101 Prefontaine Pl S
  • Seattle, WA 98101

Staff WILL NOT ACCEPT any application support materials or changes via email.

 

STEP 3 - Sign in to begin your application

Individuals (private individuals and sole proprietors) must follow the link below to apply for funding.

Organizations (larger businesses, non-profits and public agencies) must follow the link below to apply for funding.

Once you have started the process of applying online, you can save the information you have entered in each step, sign out, and return to your application any time before the deadline to continue working or to make changes. To access an application you have already started, go to http://apply.4Culture.org and enter your username and password, then select the application you would like to work on under "my applications." IMPORTANT: Once you click "submit" you will not be able to make any changes to your application, but you will still be able to read and print it

For technical questions about the online application system, contact staff member Bart Cannon at 206 263.1584.

This funding opportunity is currently closed. We will reopen the application for this opportunity at least 6 weeks before the next deadline.

2015 - Building for Culture

Organization Project Title Award
Ackley, JamesReconstruction and Restoration After Fire$200,000
Admiral Cinema LLCAdmiral Theater Renovation$95,000
Auburn Masonic Temple (King Solomon 60)Restoration of three store fronts$53,318
Barry, PaulLouis S. Marsh House Window Restoration$75,000
Bing Kung Bo Leung IncorporatedBing Kung Seismic Upgrades$182,379
Blessed Sacrament ChurchStained Glass Window Project$100,000
Chong Wa Benevolent AssociationChong Wa Hall: Expanding Functionality$100,000
City of Des Moines Parks and Recreation DepartmentCovenant Beach Sun Home Lodge Restoration Project$33,000
Delta Masonic Temple Inc.Delta Masonic Hall Historic Building Restoration$83,000
Dock Street Properties LLCHansen Building Full Renovation Seismic Retrofit$90,000
Enumclaw Expo and Event CenterExpo Center Field House$77,026
Friends of MukaiMukai House Restoration$100,000
Glazier, CraigSunset Garage Exterior Rehabilitation$62,341
Good GroundRemlinger Farm Barn Restoration$25,000
Gullstad, WayneHistoric Neilson Barn and Milk House$136,839
Jones, IlzeThe Globe Building Rehabilitation$80,500
Kenmore Community Club2016 Kenmore Community Club Interior Rehabilitation$10,000
Kong Yick Investment Company IncorporatedCanton Alley Curbs$36,937
Mount Baker Park Presbyterian ChurchMount Baker Park Presbyterian Church$25,000
Pacific Hospital Preservation & Development AuthorityPacific Tower Window Restoration Project$50,000
Pacific Science Center FoundationThe Yamasaki Courtyard Renewal Project - Terrazzo Repair$136,322
Phinney Neighborhood AssociationThe Phinney Neighborhood Association’s Campaign for Accessibility - Phase II$47,945
Richmond Masonic Center AssociationFoundation and Kitchen Renovation$14,000
Sammamish Heritage SocietyJacob and Emma Reard House$43,600
Schilling, DennisRestoring the Alki Homestead$45,190
Seattle City Light (Environmental Affairs)Georgetown Steam Plant Historic Concrete Restoration$100,000
Si View Metropolitan Park DistrictTollgate Farm Project$150,000
Skykomish Masonic TempleRoof Replacement$34,790
Steamer Virginia V FoundationReframing the stern of the SS VIRGINIA V$40,000
University Heights Center for the Community AssociationPerformance Hall Restoration$23,000
Wa Sang FoundationRex Apartments Comprehensive Exterior Rehabilitation$62,550
Washington Trust for Historic PreservationStimson-Green Mansion Building & Site Preservation Project$100,000
Women's University Club of Seattle FoundationRestoration of Original Windows in Clubhouse$29,000
Yerkes, Robert S.McClellan Building Interior and Facade Restoration and Roof Replacement$34,947

If you've been approved to receive 4Culture historic preservation funding.  What now?  Here's what to expect

Notification

4Culture will send an email to notify you of your award when it has been approved by our Board of Directors.

Contract

In an effort to make our contract process simpler and reduce our impact on the environment, 4Culture will now provide your contract documents electronically.

Once your grant’s Scope of Service and Public Benefit have been developed, 4Culture prepares a contract for your review and signature. When it is ready, you will receive an e-mail from us through DocuSign. This email will contain a link to your documents, and you can review and electronically sign your contract. You will not be able to make changes to the contract, but if there is an error or you need to request changes, please contact Dana Phelan 206 263.1604.

After you have electronically signed your contract, and have returned any requested forms (such as a completed W-9 Form), 4Culture will also electronically sign your contract. Then, DocuSign will automatically e-mail you a signed, digital copy of your contract to keep for your permanent records. You’ll be ready to move ahead with your project.

We do not provide payment up front; all 4Culture awards are made on a reimbursable basis. You must submit invoice(s) with required documentation in order to get paid!

Banners

For all Saving Landmarks projects, 4Culture will provide a temporary construction banner for your project site, crediting 4Culture as a funder. You are required to hang the banner in a visible outdoor location during the active phase of your construction project.

Invoicing

Please submit a 4Culture invoice form(s). This invoice is program specific. Keep it to use when submitting for reimbursement. Once you complete the work, or an increment of the work as specified in your contract, fill out the 4Culture invoice, and send it in to us via e-mail, mail or fax to (206) 296-8629. Saving Landmarks projects also require submittal of billings from your vendors and sub-contractors, documentation of your cost share, and photographs.

Photographs

Photos are an important part of your final submittal for payment. Almost all historic preservation program contracts require at least 9 quality images. These must be digital photos, submitted on a disk, as our server does not allow large email attachments to come via email. The photos must show how the project progressed, show workers on the job, and be useable by 4Culture to promote its programs in web or print formats. A Photo Guideline Sheet will be included in your contract packet. Please review it carefully at the beginning of your project!

Payment

Provided that all of the above steps have been completed, checks will be cut and mailed within two weeks after receipt of your invoice/documentation.

Acknowledgement

We want you to acknowledge 4Culture/King County Lodging Tax support on any project-related press releases, programs, flyers, etc. Please use this logo on any such promotional materials.

Stay in touch with us about your project! In particular, please let us know in advance when construction work is happening, and send us any news as it progresses. We are proud to support your project and hope we can assist you in making it a success. Please contact Dana Phelan at 206 263.1604 for help.