Arts and Heritage Facilities
Deadline: Passed
Contact: Debra Twersky 206 263.1610
Taproot Theatre Company, Mark Lund 2013

NW Film Forum floor rennovation
2012 Art Facilities Recipient

Cultural facilities like museums and theaters, and their related collections storage, scene shops and offices are enterprises that build identity, employment and economic strength in our communities. They provide creative opportunities for residents and visitors to our region, jobs to local citizens, and bring traffic to surrounding businesses.

Securing funds to acquire, build, or renovate specialized space is one of the most challenging experiences facing any cultural organization. 4Culture's Arts and Heritage Facilities Program supports quality projects by non-profit organizations and local governments throughout King County, and has invested more than $40 million in the past two decades. The program is offered every 12 - 24 months.

A portion of Lodging Tax revenues collected in King County provides all of the funding for this program.

Guidelines and Process for 2017 Program Below  |   Application Deadline: Passed

Who Can Apply

King County nonprofit arts and heritage organizations of any size and public agencies

Eligible Applicants Are King County-Based:

  • Nonprofit arts and cultural organizations, heritage organizations, and public agencies, other than K-12 schools or school districts, with at least a two-year operating history, tax-exempt status, and demonstrated long-term site control

Requirements for Applicant Organizations:

  • A legally-constituted and working board of directors
  • The ability to demonstrate a record of artistic or cultural accomplishments
  • At least a two-year operating history as a legally constituted entity
  • Tax exempt status, preferably 501(c)(3). Contact staff if your organization is not a 501(c)(3)
  • Ability to maintain net current liabilities at less than thirty percent of general operating expenses
  • Ability to sustain operational capacity beyond the completion of the facility as evidenced by a strategic plan, projected and operating plans and other analyses
  • Control of the site through ownership or a long-term lease (at least 10 years or five years w/ five year option to extend)
  • The ability to enter into a contract that requires your organization to provide proof of non-profit status and a W-9 form, complete an ADA status review, have liability insurance that names 4Culture as additional insured, and provide other information as required by King County statutes
  • The last 4Culture Arts and Heritage Facility support program (“Building for Culture”) was a unique partnership with King County and provided $28 Million for arts, heritage and preservation projects throughout the county. This year’s program is our regular cycle with approximately $1 Million available. Projects from Seattle organizations that received more than $500,000 in 2015 through the Building For Culture program will be considered lower priority for funding through this cycle.

What Gets Funded

Building, remodeling and buying facilities. (Need funding for equipment? Check out our Equipment funding program.)

Cultural Facilities Funding May Be Used For:

  • Projects whose construction is planned to begin within 24 months of the facilities deadline
  • Purchase, construction and remodeling of arts, heritage, or cultural facilities
  • A portion of awards can be used for architectural/engineering design fees, testing, site analysis and/or construction documents
  • Preservation and restoration of cultural facilities to be used for heritage interpretive purposes that are designated as landmarks by a Certified Local Government or listed on the National Register
  • Building projects that result in compliance with Section 504 of the Federal Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act

Cultural Facility Funding May Not Be Used For:

  • Feasibility studies alone at the outset of a project
  • General facility maintenance and repairs
  • The purchase of "consumable items" (i.e. light bulbs, small tools)
  • Operating expenses, any regular staff salaries, or program expenses
  • The purchase of equipment not integral to a capital project (we have a separate program for equipment purchases)
  • Work completed before the award of funds
  • Fundraising costs associated with a capital project
  • To preserve or restore a facility not used for heritage interpretation
Confused by language we use? Check out our glossary of terms

When

Application Deadline: passed

HOW

Every award starts with a competitive selection process that involves peer panel review and results in a contract with 4Culture that calls for you to provide services and public benefit to the people of King County.

The process takes about 4 months from the time you submit a proposal to the time your award is approved and we’re ready to create a contract that reimburses you for your expenses.

Review Criteria

Review panels will select and recommend funding for the most highly qualified proposals based on the overarching criteria of the project’s quality of planning, feasibility and community impact. A guiding principle of the selection process will be to support a range of projects that reflect diversity in geography, discipline, budget size, audience and focus of organization.

Quality of Project
  • Clarity of the proposed project’s rationale, goals, and significance
  • Evidence of thoughtful planning of the project and its context in serving King County residents and visitors
  • Clear evidence of the organization's existing and proposed programming, and the relationship of the project to furthering the mission and services of the organization
Feasibility
  • A clear fund raising plan and reasonable timeline for project completion
  • Timeliness of the request: applicants for construction or renovation funds must expect to begin construction within 18 months of application
  • Financial stability of the applicant as evidenced by the operating budget and financial statements, and demonstrated ability to sustain the operations of the completed project
  • Qualifications of those who will be involved in executing the project
  • Extent of community support, which may include, but is not limited to, community involvement, endorsements, and in-kind or cash donations from individuals, foundations, corporations, or other government sources
Impact and Public Benefit
  • Impact of the project on the organization's ability to serve its community ("community" includes but is not limited to a geographic, cultural, heritage, or artistic community)
  • Geographic location and audience
  • Improving access to cultural opportunities to under-served populations

The Panel Process

  • Your application will be reviewed by 4Culture staff and a peer review panel. The panel is made up of arts and heritage community representatives from all over King County who have been through the arts facilities program, know the local community, and have expertise in one or more aspects of capital projects.
  • You will meet with the panel for a brief conversation about your project on the panel day.
  • Each panelist receives applications in advance for review. The panel then convenes to evaluate every application, talk with each applicant, and make funding recommendations to the 4Culture Advisory Committees.
  • A lead panelist is appointed for every application. That person and the staff are the only people who will see any support materials you mail in. Your lead panelist will be prepared with questions and will initiate discussion about your proposal with the panel.
  • All applications will be reviewed by a joint panel of arts and heritage specialists. The panel will first consider those proposals seeking less than $30,000 and will interview applicants and make recommendations. The same panel will then continue evaluating proposals for more than $30,000, and will interview and make recommendations for those grants. Applicants requesting over $30,000 must contact staff in advance to discuss whether additional information, drawings, purchase agreements or other documents should be submitted with the proposal!

Remember: Because of their different areas of expertise and geographic diversity, it is unlikely that every panelist will be familiar with your organization’s work. Keep that in mind as you draft your narrative responses to application questions.

Questions about your proposal or its eligibility? Contact Debra Twersky at 206.263.1610 (arts) or Brian J. Carter at 206 263.1586 (heritage).

Requirements and appeals

Learn about the legal requirements of award recipients, and about the process for appeal of a 4Culture award here.

FAQ

Do you make partial awards?

Yes. Less than 1/4 of our applicants receive full funding in each cycle; most receive a portion of the funds requested.

Is there a set percentage of project costs that 4Culture will fund?

No. A small project located in an under-served area of King County may make a strong case for support for up to 50% of its project costs. Larger capital campaigns run by organizations with a broad base of support will not likely receive even 5% of their project costs. The biggest grants will be around $100,000, and the total pool of funds awarded will be approximately $1 Million.

If my organization is collaborating with other organizations to share ownership of a facility, can we submit a joint application?

Yes, we encourage creative uses of every facility so that cultural spaces are active 24/7!

Will 4Culture staff help me with my application?

Yes! Give us a call, send an email, or attend a free workshop. We are happy to answer questions and give pointers. We want to help you submit the best-possible application.

If my project has been funded once through the 4Culture Facilities program can I get a second award?

The last 4Culture Arts and Heritage Facility support program was a unique partnership with King County and provided $28 Million for arts, heritage and preservation projects throughout the county. This year’s program is our regular cycle with approximately $1 Million available. Projects from Seattle organizations that received more than $ 500,000 in 2015 through the Building For Culture program will be considered lower priority for funding through this cycle.

All applications for projects that have received prior support must demonstrate that the project is moving forward and meeting its goals and timeline.

If I don't currently have site control or I need to apply under the umbrella of another organization could I still be eligible?

Call Debra Twersky or Brian J. Carter to talk about your project if you do not currently have site control or do not have your own non-profit status.

Ready to Apply

How to prepare your application 

STEP 1 - Read all of the above sections
STEP 2 - Gather and prepare your information

Application Help

Review this Sample Application to see what kinds of information you will need to provide to prepare for your own application.

acrobat icon   2017 Sample Application

You are required to submit your application using the online form. In this section, you will find information on how to prepare your application and submit support materials.

At the end of this section, a link will be provided to the Online Application. Note that Project Budgets and the organization’s summary of 990 information are now online forms and will no longer be submitted as attachments. Many organizations will have already provided 990 information as part of their recent Sustained Support application.

Public agencies do not need to submit 990 information.

Support Materials (Required)

You will be asked to submit the following items in the "upload" step of the online application:
1. Board List (Required Upload)
Submit a one page list of your organization's board members, their term limits and affiliations. Word or PDF file formats only.
2. Program/Event List (Required Upload)
Submit a one page list of your organization's events, programs, and/or primary activities from the last 12 months (include date or date range, location, and estimated attendance). Word or PDF file formats only.

Note: The online application system will not allow uploads of files larger than 2MB.

 

Additional Support Materials

You may choose to mail or deliver any of the following items in support of your application:
Strategic or Fundraising Plan
Portion of a strategic plan that references this project in the larger context of your organizational priorities - this is highly recommended for requests over $ 30,000
Resumé(s) of Project Personnel
Resumé(s) of key project personnel, including professional consultants
Project Planning Documents
Project feasibility studies and cost estimates
General plan and timeline for implementation of the proposed project
Project Images
Renderings, architectural drawings, photos, etc., to illustrate the project
Mail/Deliver Instructions

Any additional support materials you submit must be mailed to, or dropped off at, 4Culture offices by the deadline date to:

2017 Arts and Heritage Facilities application
4Culture
101 Prefontaine Place S
Seattle, WA 98104

Staff WILL NOT ACCEPT any application support materials via email without prior agreement.

 

STEP 3 - Sign in to begin your application

Note: Once you have started the process of applying online, you can hit "save" after each completed step in the application, sign out, and your application will remain saved as a draft. You can then return to your application any time before the deadline to continue working or to make changes by signing in with the username and password you created. Once you hit "submit," you will still be able to read, save and print your application, but you will not be able to make any changes.

For technical questions about the online application system, contact staff member Debra Twersky at 206 263.1610 or email: apply@4culture.org.

This funding opportunity is currently closed. We will reopen the application for this opportunity at least 6 weeks before the next deadline.

Scheduled Workshops

All applicants are required to attend a workshop prior to submitting your application. These free workshops provide you an opportunity to ask questions, understand specific guidelines, and be taken through a step-by-step review of the application process. No RSVP is required.

 

City Location Dates Time
Seattle 4Culture Offices January 5, February 2
February 15
5-6pm + 6-7pm*
1pm - 2pm
  Nordic Heritage Museum, 3014 NW 67th Street January 31 1pm - 2pm
Bothell Bothell Library, 18215 98th Avenue NE January 18 Noon - 1pm
Kent Kent Library, 212 2nd Avenue North January 25 Noon - 1pm
Auburn Muckleshoot Library, Muckleshoot Reservation
39917 Auburn Enumclaw Road SE,
February 1 Noon - 1pm
Issaquah Issaquah Library, 10 West Sunset Way February 8 Noon - 1pm
 
*Join us for this evening workshop and then visit galleries for First Thursday Art Walk. Free Parking at select garages.

2015 - Arts: Building for Culture

Organization Project Summary Award
5th Avenue Theatre Association5th Avenue Theatre: New State-of-the-Art Sound System$217,645
A Contemporary Theatre (ACT)The Next ACT: Repairing and Restoring ACT’s Interiors and HVAC$60,000
Central Area Senior CenterGreen Dolphin, Entertaining Seniors and the Community$27,500
City of AuburnCreation of the Auburn Arts Center$200,000
City of Bellevue Parks and Community ServicesBellevue Youth Theatre Programming Opportunities and Code Improvements$75,000
City of BurienRepairs and Improvements for the Moshier Art Center$10,000
City of Duvall Cultural CommissionMobile Stage$40,000
City of Federal WayPerforming Arts & Event Center$2,000,000
City of Shoreline Parks, Recreation & Cultural ServicesShoreline Veterans Recognition Plaza$20,000
Coyote CentralHVAC for Coyote Central$17,500
Delridge Neighborhood Development AssociationElevate Youngstown$100,000
Duvall Foundation for the ArtsCommunity Arts Center (Thayer Barn)$420,000
El Centro de la RazaPlaza Roberto Maestas Multi-Cultural Community Center$222,000
Eritrean Association In Greater SeattleEritrean Community Kitchen$75,000
Evergreen City BalletECB Facility Improvements$5,000
Freehold Theatre Lab StudioNew home for Freehold$75,000
Friends of Jimi Hendrix ParkCentral Shelter at Jimi Hendrix Park$200,000
Friends of KEXPKEXP's New Home at Seattle Center$1,000,000
Historic SeattleCompleting the Rehabilitation of Washington Hall$986,000
Jack Straw ProductionsAccessible Bathrooms and HVAC Overhall$68,000
James and Janie Washington FoundationContinued Improvements to Physical Plant$30,000
KidsQuest Children's MuseumKidsQuest Children's Museum - Good to Grow Capital Campaign$1,000,000
Kirkland Arts CenterKAC Capital Improvements Project$75,000
Mini Mart City ParkMini Mart City Park$200,000
Music Works NorthwestMusic Works Facility Renovation Project$50,000
Northwest Film ForumFacility Renovation, phase III$50,000
On the BoardsOn the Boards HVAC Replacement$12,450
Pacific Northwest BalletPacific Northwest Ballet School at the Francia Russell Center Relocation/Construction Project$400,000
Performing Arts Center EastsideThe Campaign to Build Tateuchi Center$1,200,000
Pottery NorthwestRaise the Roof$11,300
Pratt Fine Arts CenterAn Arts-Based Community at Pratt Fine Arts Center$600,000
Puget Sound Access / Carco TheatreCarco Theatre Facilities Improvements$30,000
Richard Hugo HouseA permanent home for Hugo House$205,000
Seattle Art MuseumSAM Asian Art Museum Renovations$1,400,000
Seattle Children's TheatreRenovation of SCT's HVAC Systems$84,000
Seattle OperaPermanent Home for Seattle Opera$3,000,000
Seattle Repertory TheatrePONCHO Forum Renovation$200,000
Seattle Symphony OrchestraSoundbridge 2.0$200,000
Seattle Theatre GroupSeattle Theatre Group Capital Priority Project 2015$246,042
SIFFUpgrades to the Uptown$200,000
SouthEast Effective Development (SEED)Rainier Valley Radio / KVRU Studio Construction$115,000
Town Hall AssociationThe Historic Restoration of Town Hall Seattle$1,200,000
Vashon Allied ArtsVashon Center for the Arts$1,000,000
Velocity Dance CenterStudio/Theater Health and Safety Upgrades, plus Improved Box Office$27,000
Village TheatreVillage Theatre's New Production Warehouse$175,000
Voice of VashonCommunity Access Storefront Studio$22,750

2013 - Arts

Organization Project Summary Award
5th Avenue Theatre Association House Dimmer System $20,000
Arts Alive! Creative Space Remodel $30,000
ArtsWest 2013-14 Facilities Remodel $5,000
Bellevue Youth Theatre Fnd Bellevue Youth Theatre Facility $20,000
Boxley Music Fund Stage Renovation Project $13,000
Capitol Hill Housing Foundation 12th Avenue Arts $50,000
Cornish College of the ArtsCornish Playhouse at Sea Ctr$30,000
Federal Way Coalition Perf. ArtsNew Perf and Conf Ctr$20,000
Flying House ProductionsNew Performance Risers$30,000
Gage Academy of ArtFacility Improvements Project$30,000
Gay City Health ProjectCompletion of Auditorium $14,300
Historic SeattleLife/Safety/Access for WA Hall$5,000
Int.l Comm. Health ServicesNew Gallery at ICHS Shoreline$8,000
Jack Straw ProductionsAccessibility/Space Upgrades$15,000
KEXP, Friends ofKEXP's New Home Project$100,000
KidsQuest Children's MuseumNew home for KidsQuest$100,000
Kirkland Arts CenterSkylight Restoration$15,000
Mini Mart City ParkFacility/Park Demo $5,000
Music Center of the NorthWestFacility Renovations$25,000
New City TheaterRisers/Stairs Reconfiguration$6,700
Northwest Film ForumPhase Three: Marquee$15,000
On the BoardsImproving OtB's HVAC$5,000
Pacific Ballroom DanceSafety Improvement Campaign$10,000
Photo Center NorthwestExterior Renovation Project$20,000
Seattle Children's TheaterSCT Public Safety Renovations$8,500
Seattle Theatre GroupParamount Theatre Sound $30,000
Seattle Intl Film FestivalRenovate of Egyptian Theater$30,000
Theater SchmeaterNew facility for The Schmee$30,000
Theatre Puget SoundCtr Theatre Stage Floor $9,400
Unified OutreachRenovations to Ginome Ctr.$30,000
Village TheatreNew Gaudette Theatre Carpet $20,000

2012 - Arts

Organization Project Summary Award
A Contemporary Theatre (ACT) Emergency Theatre HVAC Upgrade $25,000
ArtsWest Gallery and Concessions Remodel $6,000
Bellevue Youth Theatre Foundation Bellevue Youth Theatre Facility $75,000
Capitol Hill Housing Foundation 12th Avenue Arts $75,000
City of Des Moines Park & Recreation Department Des Moines Beach Park Dining Hall $12,000
Friends of KEXP KEXP's New Home at Seattle Center $30,000
Frye Art Museum Frye Art Museum renovations $30,000
Gay City Health Project Gay City Performing Arts Auditorium $13,000
Highlands Council Lighting and AV Improvement Project $10,000
Historic Seattle Washington Hall Window Restoration $35,000
Institute for Community Leadership Multiuse Cultural Arts Facility $25,000
Intl Community Health Services Multi-media Gallery at ICHS Shoreline $20,000
Jack Straw Productions Jack Straw Accessibility Project $25,000
Kirkland Performance Center Expansion Dance Floor at KPC $15,000
Northwest Film Forum Phase II: Lobby & Marquee Remodels $50,000
Northwest Puppet Center Fantoccini Society $50,000
On the Boards Tuckpointing Behnke Center $26,500
Photographic Center Northwest Photographic Daylight Studio Space $20,000
Seattle Children's Theater Seattle Children's Theatre seating $40,000
Seattle Gilbert and Sullivan Society Basement Access & Seismic Improve $10,000
Seattle Theatre Group Moore Theatre Capital Improvements $26,500
Stone Soup Theatre Renovation audience areas $3,000
Stroum Jewish Community Center SJCC Performing Arts Auditorium $15,000
Taproot Theatre Company Hope from Ashes: Taproot Expansion $50,000
Unified Outreach Facility Renovation ADA Project $8,000
University Heights Center University Heights Seismic Retrofit $40,000

2015 - Heritage: Building for Culture

Organization Project Title Award
Burke Museum AssociationThe New Burke$1,400,000
Center for Wooden BoatsThe Wagner Education Center$300,000
City of Tukwila Parks and Recreation DepartmentDuwamish Hill Preserve - Puget Sound Salish Cultural Garden$200,000
Highline Historical SocietyHighline Heritage Museum Building Renovation$1,000,000
Holocaust Center for HumanityNew Holocaust Center for Humanity Exhibit$150,000
Japanese Cultural and Community Center of WashingtonPhase II Facilities Preservation and Long Term Operations Plan$32,500
Museum of FlightMuseum of Flight Aviation Pavilion$650,000
Museum of History and IndustryRegional Heritage Collection Preservation Center$100,000
Nordic Heritage MuseumThe New Nordic Museum$1,000,000
Northwest African American MuseumStrength and Security: Floor and Door Replacement at NAAM$75,000
Northwest Railway MuseumRailway Education Center$150,000
Renton Historical SocietyRenovate Renton History Museum Lobby$20,500
Sea Mar Community Health CentersSea Mar Latino History and Cultural Center$220,000
Shoreline Historical MuseumNew Collections Facility and Research Center$250,000
Town of SkykomishSkykomish Depot Rehabilitation$48,000
Vashon-Maury Island Heritage AssociationFoundation Replacement and Seismic Mitigation$20,000
Washington State Jewish Historical SocietyExhibit Gallery$7,500
Washington State Labor CouncilJackson Street Workers' Mural$69,345
White River Valley MuseumRenovating a Community Museum to Enhance Interest and Accessibility$175,000
Wing Luke Museum of the Asian Pacific American ExperienceStorage System, Safekeeping The Wing’s Collections$20,000

2013 - Heritage

Organization Project Title Award
Center for Wooden Boats Education Center in Lake Union Park $50,000
Lake Wilderness Citizen Advisory Committee Lake Wilderness Park Interpretive Signs Phase II $6,680
Museum of Flight Red Barn HVAC System Renovation Phase 2 $25,000
Neely Mansion Association Water System and ADA Restroom Upgrade $5,500
Northwest African American Museum NAAM HVAC and Electrical Upgrade Phase II $25,000
Sea Mar Community Health Centers Sea Mar Latino Cultural Museum $40,000
Shoreline Historical Museum Shoreline Historical Museum Collections and Archives Facility $40,000
Steamer Virginia V Foundation Virginia V Skylight $25,000
Washington State Holocaust Education Resource Center New Holocaust & Human Rights Center in Downtown Seattle $80,000
Washington Trust for Historic Preservation Stimson-Green Mansion Interior Rehabilitation Project - Phase II $16,000
White River Valley Museum Making a Community Museum More Relevant to Families with Children $16,500

2012 - Heritage

Organization Project Title Award
Camp Korey at Carnation Farms ADA & Public Access Improvement to Great Barn $35,000
Center for Wooden Boats Building Safe Experiences for Public Access to Historic Boats and Boating $27,500
City of Tukwila Parks and Recreation Department Duwamish Hill Preserve: Phase II Archaeological Survey $10,000
Densho: The Japanese American Legacy Project New Air Conditioner to Protect Digital Collections $5,000
Eastside Heritage Center Interpreting 100 Years of Coal Mining History $20,000
Filipino American National Historical Society FAHNS Digitalization Project $4,000
Highline Historical Society Increasing Digital Operating and Storage Capacity $1,650
James and Janie Washington Foundation Heating and Insulation Project $11,000
Kenmore Heritage Society KHS Program Equipment Grant $1,000
Kirkland Heritage Society History Month $500
Museum of History and Industry Upgrading Storage for MOHAI's Costume Collection $4,940
Neely Mansion Association Neely Mansion Porch Renovation Project $20,000
Northwest African American Museum NAAM HVAC and Electrical Upgrade Phase I $20,000
Northwest Railway Museum Rehabilitation of a wooden coach to serve its second century $29,990
Sammamish Heritage Society Jacob and Emma Reard House $20,420
Sea Mar Community Health Centers Latino History & Cultural Center $30,000
Town of Skykomish Revitalizing the Skykomish Depot $30,000
Washington State Jewish Historical Society Portable Museum Facilities Grant $2,000
White River Valley Museum Programming Infrastructure and Water System Improvements for Historic Mary Olson Farm $30,000
Wing Luke Museum of the Asian Pacific American Experience Yee Goon Co. Historic Storefront Project $27,000

If you've been approved to receive 4Culture funding. What now? Facilities/Equipment funding requires different forms from our other programs. Here's what to expect:

Notification

4Culture will send a letter to notify you of your award.

Contract

In order to be awarded your funds, you must sign a contract with 4Culture. Essentially, 4Culture will contract with you to provide the arts/heritage/preservation services and public benefits described in your application.

In an effort to make our contract process simpler and reduce our impact on the environment, 4Culture will now provide your contract documents electronically.

Once your grant’s Scope of Service and Public Benefit have been developed, 4Culture prepares a contract for your review and signature. When it is ready, you will receive an e-mail from us through DocuSign. This email will contain a link to your documents, and you can review and electronically sign your contract. You will not be able to make changes to the contract, but if there is an error or you need to request changes, please contact Debra Twersky.

After you have electronically signed your contract, and have returned any requested forms (such as a completed W-9 Form), 4Culture will also electronically sign your contract. Then, DocuSign will automatically e-mail you a signed, digital copy of your contract to keep for your permanent records. You’ll be ready to move ahead with your project.

If we ask for a Certificate of Liability Insurance (COLI): You can request this Certificate from your agent, and it can be e-mailed, mailed, or faxed to 4Culture. We require "4Culture, Its Officers, Officials, Employees and Agents" be listed as Additional Insured on the certificate. Contact Debra Twersky if you have questions or problems with the Certificate of Liability Insurance.

Once you have submitted all required forms and we have signed the contract, your contract is active. We do not automatically send you a check. You must submit invoice(s) with required documentation in order to get paid.

Getting Paid

Once your 4Culture contract is signed by both you and 4Culture, your new grant will be listed in your account at apply.4Culture.org under the Manage Awards section along with any prior awards. To be reimbursed for your project expenses, follow the “Request Payment” button link next to the relevant contract and complete the Payment Request form.

You may submit a request for either a partial payment or final payment. It is up to you to track the remaining balance in a grant. You will not see it listed in this system. If you need that information, please contact Deb Twersky.

Provide a brief description of the work done under this invoice and how it relates to the facilities project, or if a final request, how the project is impacting your organization, under the “public benefit” section of the invoice form. Provide dates that the work took place. That information is the only narrative report you’ll provide.

You must upload these required attachments for a Cultural Facilities invoice:
  • Receipt(s) for all work done as part of this payment request that equal or exceed the total amount you are requesting. If you have a lengthy list of PDFs please include an excel or adding machine tape totaling the receipts and gang together receipts whenever possible
  • One or two photographs of the equipment purchased

If you were asked for a W-9 Form and/or were asked to provide a Certificate of Liability naming 4Culture as additional insured when you signed your contract, you should have sent those in already. If you have not done so, you will need to do so before we can make a payment.

Once you have submitted your Payment Request electronically, your program manager is notified by the system – you do not need to email us. He or she will review and approve the invoice, and we will send you a check (usually within 14 days). If any of the forms are filled out incorrectly, we will contact you.

Acknowledgement

We want you to 4Culture/King County Lodging Tax support on brochures, press releases, programs, posters, flyers, advertisements, signage, etc. You can include this logo on project brochures, press releases, programs, posters, flyers, advertisements, signage, etc.

Best Practices

Let us know if we can provide you with any of the following
  • Sample press releases
  • Referrals for other people, places, organizations or services
  • Tips on contacting your legislators and King County Council members. Your elected officials should know that your organization makes an impact!

Stay in touch with us throughout this process

Let us know in advance when your work is happening, particularly if your project involves an event and send us any press or pictures. We'd love to keep track of your projects and look forward to featuring stories about you in our communications.