Building for Culture:
Heritage Cultural Facilities
Deadline: September 9, 2015 5PM
Contact: Eric Taylor 206 263.1586
Tolt Historical Society, 2010

Shipwrights prepare Steamer Virginia V © 2013
2013 Heritage Cultural Facilities recipient

4Culture's Heritage Cultural Facilities program assists the heritage community with critical work enhancing the quality of life in King County, and creating a unique and authentic sense of place for residents and visitors in this rapidly changing region. Offered every 12 – 24 months, this program funds the purchase, design, construction, and remodeling of heritage facilities throughout the county.

BUILDING FOR CULTURE 2015

This year, 4Culture and King County government partner to make an exceptional $20 million investment in regional cultural infrastructure. The program will support jobs to create large, small, urban and rural arts and heritage facilities, improve access to cultural space for all, and preserve historic properties throughout King County.

Capital projects of every size and type are welcome, and proposals will be reviewed in groups of similar-sized projects. Applicants must expect to be able to spend funds within 36 months of the award date.

Guidelines & Process for 2015 Program Below  |  Application Deadline: September 9, 2015 5pm PST

Who Can Apply

Nonprofit organizations may submit one application annually to the Heritage Cultural Facilities program.

Eligible Applicants Are King County-Based:

  • Nonprofit heritage and cultural organizations, and public agencies, other than K-12 schools or school districts, with at least a two-year operating history, tax-exempt status, and demonstrated long-term site control

Note: All applicants must be able to demonstrate that they provide programmatic activities focused on the identification, collection, evaluation, preservation, restoration, exhibition, and/or interpretation of King County heritage.

Requirements for Applicant Organizations:

  • A legally-constituted and working board of directors
  • A record of providing heritage programs and services, or detailed plans for future public benefits to be provided by new heritage facilities
  • At least a two-year operating history as a legally constituted entity. Organizations may not apply under another organization's umbrella.
  • Tax exempt status, preferably 501(c)(3)
  • If an applicant's tax-exempt eligibility is "pending," but the application is recommended for funding, no contract will be negotiated until nonprofit status has been confirmed. Contact staff to discuss your organization's status, if you are unsure.
  • Ability to sustain operational capacity beyond the completion of the facility as evidenced by project and operating budgets
  • Control of the site through ownership or a long-term lease (10 years; five years w/5 year option to extend) for all facility proposals
  • The ability to enter into a contract that requires your organization to provide proof of nonprofit status and a W-9 form; complete an ADA status review; have liability insurance that names 4Culture as additional insured; and provide other information as required by King County statutes
  • ATTENDANCE AT AN APPLICATION WORKSHOP or individual consultation with 4Culture staff is required in order to apply to this cycle of the Heritage Cultural Facilities program

What Gets Funded

Facilities Funding May Be Used for:

  • Capital projects, including purchase, construction and/or remodeling of heritage facilities, that can utilize awarded funds within 36 months of the final funding approval
  • A portion of awards may be used for architectural/engineering design fees, testing, site analysis and/or construction documents
  • Building projects that bring facilities into compliance with Section 504 of the Federal Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act
  • Preservation and restoration of cultural facilities to be used for heritage interpretive purposes

Facilities Funding May Not Be Used:

  • For stand-alone general feasibility studies at the outset of a project
  • To purchase equipment or fixed assets (See Heritage Equipment program)
  • For general facility maintenance, or to make repairs to buildings or equipment
  • To purchase consumable items (i.e.light bulbs, small tools)
  • To cover operating expenses, regular salaries or program expenses
  • To pay for fundraising costs associated with a capital project
  • To preserve or restore a facility not used for heritage interpretation
Confused by language we use? Check out our glossary of terms

When

2015 Application Deadline: September 9, 2015 5PM

Funds will become available in early 2016.

How

How Much May I Request? Every size project is Welcome!

You must discuss your specific project details with staff before submitting your proposal. Your project budget determines the amount of your request. We suggest you use the following percentages as a general guideline:

Projects with budgets over $10 Million: Up to 5% of total project budget
Projects with budgets from $1 Million - $10 Million: Up to 10% of total project budget
Projects with budgets under $1 Million: Up to 25%, with a minimum request of $10,000

Application review panels will determine award amounts based on the number of applications and total funds available.

Applications to the Heritage Cultural Facilities program are reviewed by staff for eligibility, accuracy, and completeness. Independent peer panels, composed of heritage specialists, museum professionals, and other community representatives, meet to review applications. NOTE: All applicants must appear before a panel for a 10-minute interview. Be sure to send representatives who can answer questions regarding project budget, financial statements, and project goals and timelines. Following the review panel, funding recommendations are forwarded Advisory Committees, the 4Culture Board, and the King County Council for final approval. In this year’s cycle, the complete review and approval process is expected to take approximately 4 months from the time you submit an application to the time your award is approved, bonds are sold, and a contract that reimburses you for expenses is created

Review Criteria

Review panels will select and recommend funding for the most highly qualified proposals based on the overarching criteria of excellence, feasibility and community impact. In addition, the panels will consider a project’s ability to leverage additional funding and to generate economic opportunities, including tourism. A guiding principle of the selection process will be to support a range of projects that reflect diversity in geography, discipline, budget size and ethnicity.

Quality and Qualifications
  • Clarity of proposed project description, including goals, timeline for completion, and significance
  • Thoroughness and completeness of responses to application queries, and quality of writing
  • Quality of proposal, including its alignment with professional standards, best practices, and methodologies for ensuring successful implementation
  • Quality of existing and proposed programming, and the relationship of the programming to the mission and goals of the organization
  • Quality of the proposed project with respect to its intended use [The Secretary of the Interior's Standards for the Treatment of Historic Properties and the Secretary of the Interior's Standards for Historic Vessel Preservation Projects will be used to evaluate projects involving historic properties and vessels.]
  • Qualifications and experience of staff and personnel working on the proposed project
Feasibility
  • Applicant's preparedness to develop, administer, and complete proposed activities within budgetary, logistical and time constraints described in the application
  • Appropriateness of overall budget and request, including applicant's ability to use 4Culture funds to leverage private or other public funding and support for the proposal
  • Applicant's presentation of a well-developed plan for raising funds needed to complete the proposed activities
  • Financial stability of the applicant as evidenced by the operating budget and financial statements
  • Organization's ability to operate and use the facility as intended, including the organization's ability to secure appropriate leases, agreements, or permits
  • Extent of community support, which may include, but is not limited to, community involvement, endorsements, and in-kind or cash donations from individuals, foundations, corporations, or other government sources
  • Timeliness of the request: Applicants to Heritage Cultural Facilities must expect to be able to spend funds awarded within 36 months of the final funding approval.
Impact and Public Benefit
  • Ability to generate broad and/or lasting public benefit
  • Impact of the project on attaining programming, service, or organizational goals
  • Project's contribution to the preservation, conservation or interpretation of King County’s heritage resources
  • Project's contribution to the protection and preservation of endangered historic resources
  • Project's contribution to the interpretation and/or exhibition of resources which represent threatened or neglected aspects of King County heritage, such as those defined by theme, ethnicity or geography
  • Project's contribution to increasing public access to historic resources
  • Impact of the project on the community, county or region including number of people served and projected to be served ("community" includes, but is not limited to, a geographic, cultural, ethnic or specific heritage community)

Remember: Because of their different areas of expertise and geographic diversity, it is unlikely that every panelist will be familiar with your organization’s work. Keep that in mind as you draft your narrative responses to application questions.

Questions about your proposal or its eligibility? Contact Eric Taylor at 206 263.1586.

Funding from 4Culture programs is awarded on a competitive basis. The following opportunities are available to help applicants plan projects and prepare applications:

Applicants must attend a workshop, and/or schedule an individual meeting with 4Culture staff in advance of the application deadline to determine what information, i.e., drawings, purchase agreements, business plans or other documents may be appropriate to submit with the proposal.

Applications from previous years are available for review at the 4Culture offices.

Requirements and appeals

Learn about the legal requirements of award recipients, and about the process for appeal of a 4Culture award here.

FAQ

What are the number and size of awards made each cycle?

Funding awards have ranged from $5,000 to $125,000 over the past 5 years. This year’s maximum awards will be substantially higher, because of 4Culture’s partnership with King County’s issuance of bonds. Generally, around 40% of facilities proposals receive some funding. The joint Arts and Heritage panel will make a limited number of recommendations for larger awards.

Do you make partial awards?

Yes. Less than 1/4 of applicants receive full funding in each cycle; most successful applicants receive a portion of requested funds.

Will 4Culture staff help me with my application?

Yes! Give us a call, send an email, or attend a free workshop. This year, we are requiring all applicants to contact program staff through one of more of these methods prior to applying. We are happy to answer questions and give pointers. We want to help you submit the best-possible application. Eric Taylor is the primary contact for the Heritage Cultural Facilities program. You can contact Eric at 206 263.1586.

May I apply to more than one funding program under Building for Culture?

No, you may only apply submit one application to Arts Cultural Facilities, or Heritage Cultural Facilities, or Saving Landmarks. Contact staff to determine the appropriate funding program for your proposal.

If my facilities project has received prior funding from 4Culture, may I apply for another award for continuation of the project?

Yes, you may apply and receive funds more than once, as long as you can demonstrate that your project is moving forward and meeting your established goals and timeline.

If I don't currently have site control or I need to apply under the umbrella of another organization could I still be eligible?

Call Eric Taylor to talk about your project if you are looking at new space, have a lease with less than 5 years remaining, or do not have your own 501c(3) status.

Ready to Apply

How to prepare your application 

STEP 1 - Read all of the above sections
STEP 2 - Gather and prepare your information

You are required to submit your application using the online form. In this section, you will find information on how to prepare your application and submit support materials.

At the end of this section, a link will be provided to the Online Application.

Support Materials (Required)

You will be asked to submit the following 5 items in the "upload" step of the online application:
Project Budget (Required Upload)
Download the 4Culture project budget form provided here. Enter your estimated project costs in the Expenses column, and sources of income for the project in the Income column.

acrobat icon   Project Budget

Operating Budget (Required Upload)
You may use 4Culture's form provided here, or upload your organization's own multi-year operating budget that delineates Expenses and Income in the same categories as 4Culture's form. Please limit to one page budget; one page notes, Excel or PDF file formats only.

acrobat icon   3 Year Operating Budget

Balance Sheet (Required Upload)
You may use 4Culture's form provided here, or upload your organization's own balance sheet in the same categories as 4Culture's form. Please limit to one page, Excel or PDF file formats only

acrobat icon   Balance Sheet

Board List (Required Upload)
Submit a one page list of your organization's board members, their term limits and affiliations. Word or PDF file formats only.
Program/Event List (Required Upload)
Submit a one page list of your organization's events, programs, and/or primary activities from the last 12 months (include date or date range, location, and estimated attendance). Word or PDF file formats only.

Note: The online application system will not allow uploads of files larger than 2MB.

 

Additional Support Materials (Optional)

Applicants must attend a workshop, and/or schedule an individual meeting with 4Culture staff in advance of the application deadline to determine what information, i.e., drawings, purchase agreements, business plans or other documents may be appropriate to submit with the proposal.
Mail/Deliver Instructions

Any additional support materials you submit must be mailed to, or dropped off at, 4Culture offices by the deadline date. Include two copies of all additional support materials. Address the envelope to:

Eric Taylor / 2015 Heritage Cultural Facilities application
4Culture
101 Prefontaine Place S
Seattle, WA 98104

Staff WILL NOT ACCEPT any application materials via email, or allow changes after the deadline.

 

STEP 3 - Sign in to begin your application

Note: Once you have started the process of applying online, you can hit "save" after each completed step in the application, sign out, and your application will remain saved as a draft. You can then return to your application any time before the deadline to continue working or to make changes by signing in with the username and password you created. Once you hit "submit," you will still be able to read, save and print your application, but you will not be able to make any changes.

For technical questions about the online application system, contact staff member Eric Taylor at 206 263.1586.

START YOUR APPLICATION

Upcoming Workshops

All applicants are required to attend a workshop prior to submitting your application. These free workshops provide you an opportunity to ask questions, understand specific guidelines, and be taken through a step-by-step review of the application process. No RSVP is required.

 

City Location Dates Time
Seattle 4Culture Offices July 21 + 28
August 4, 11, 18 + 25
September 1
12-1:30
Redmond Redmond Library conference room July 30 12-1:30
Burien Burien Library conference room August 6 12-1:30
Shoreline Shoreline Library small meeting room August 13 12-1:30
Renton Renton Highlands Library meeting room August 20 12-1:30

Eligibility & Step-by-Step Tutorial

ELIGIBILITY

HOW TO:

start your application
get back into your application
upload documents and images
edit and submit your application

2013

Organization Project Title Award
Center for Wooden Boats Education Center in Lake Union Park $50,000
Lake Wilderness Citizen Advisory Committee Lake Wilderness Park Interpretive Signs Phase II $6,680
Museum of Flight Red Barn HVAC System Renovation Phase 2 $25,000
Neely Mansion Association Water System and ADA Restroom Upgrade $5,500
Northwest African American Museum NAAM HVAC and Electrical Upgrade Phase II $25,000
Sea Mar Community Health Centers Sea Mar Latino Cultural Museum $40,000
Shoreline Historical Museum Shoreline Historical Museum Collections and Archives Facility $40,000
Steamer Virginia V Foundation Virginia V Skylight $25,000
Washington State Holocaust Education Resource Center New Holocaust & Human Rights Center in Downtown Seattle $80,000
Washington Trust for Historic Preservation Stimson-Green Mansion Interior Rehabilitation Project - Phase II $16,000
White River Valley Museum Making a Community Museum More Relevant to Families with Children $16,500

2012

Organization Project Title Award
Camp Korey at Carnation Farms ADA & Public Access Improvement to Great Barn $35,000
Center for Wooden Boats Building Safe Experiences for Public Access to Historic Boats and Boating $27,500
City of Tukwila Parks and Recreation Department Duwamish Hill Preserve: Phase II Archaeological Survey $10,000
Densho: The Japanese American Legacy Project New Air Conditioner to Protect Digital Collections $5,000
Eastside Heritage Center Interpreting 100 Years of Coal Mining History $20,000
Filipino American National Historical Society FAHNS Digitalization Project $4,000
Highline Historical Society Increasing Digital Operating and Storage Capacity $1,650
James and Janie Washington Foundation Heating and Insulation Project $11,000
Kenmore Heritage Society KHS Program Equipment Grant $1,000
Kirkland Heritage Society History Month $500
Museum of History and Industry Upgrading Storage for MOHAI's Costume Collection $4,940
Neely Mansion Association Neely Mansion Porch Renovation Project $20,000
Northwest African American Museum NAAM HVAC and Electrical Upgrade Phase I $20,000
Northwest Railway Museum Rehabilitation of a wooden coach to serve its second century $29,990
Sammamish Heritage Society Jacob and Emma Reard House $20,420
Sea Mar Community Health Centers Latino History & Cultural Center $30,000
Town of Skykomish Revitalizing the Skykomish Depot $30,000
Washington State Jewish Historical Society Portable Museum Facilities Grant $2,000
White River Valley Museum Programming Infrastructure and Water System Improvements for Historic Mary Olson Farm $30,000
Wing Luke Museum of the Asian Pacific American Experience Yee Goon Co. Historic Storefront Project $27,000

2011

Organization Project Title Award
Center for Wooden Boats Education Center at Lake Union Park $100,000
Northwest Railway Museum Train Shed Completion $100,000
City of Tukwila Parks & Recreation Department Duwamish Hill Preserve - Acqusition of West Parcel $50,000
Vashon-Maury Island Heritage Association Renovation of the Gordon Building at the
Island Heritage Museum
$40,000
White River Valley Museum Security & Programming Infrastructure for
Mary Olson Farm
$40,000
Washington Trust for Historic Preservation Stimson-Green Mansion Interior Rehabilitation Project $30,000
Northwest African American Museum Integrating NAAM's Museum Education Shop $29,650
Sammamish Heritage Society Reard House Framing Repair, Site Excavation and
Foundation Construction
$28,875
Museum of History and Industry Art Racks for MOHAI Framed Art Collection $21,437
Washington State Holocaust Education Resource Center Preserving and Displaying King County's Holocaust Artifacts $20,000
Puget Sound Maritime Historical Society Storage System for Maritime Flag Collection $13,707
Eastside Heritage Center Technology Infrastructure Upgrade $10,227
Issaquah Historical Society Maintaining Climate Control for Auxiliary Collections Storage $5,000
Seattle Center Foundation Purchase of AV Equipment for Staged Readings $4,075
South King County Genealogical Society Saar Pioneer Cemetery Monument Project $3,642

2010

Organization Project Title Award
Cascade Land Conservancy Duwamish Hill Preserve Phase II $3,600
City of Snoqualmie Centennial Log Pavilion Preservation $7,000
Densho-The Japanese American Legacy Project Replacement of Aging Video Production Equipment $19,159
Dunn Gardens Dunn Gardens Resource Center $15,000
Highline Historical Society Replacement tables and chairs $4,000
Historical Society of Federal Way Denny Cabin Restoration Phase 2 $15,000
Jack Straw Productions Community Heritage Media Preservation $7,000
Museum of Flight Red Barn HVAC System Renovation $10,000
Northwest Railway Museum ADA access for historic rail cars $20,000
Puget Sound Maritime Historical Society Permanent Exhibition Casework For Maritime Gallery $3,600
Seattle Genealogical Society Publishing Equipment Replacement $13,677
Vashon Park District Pt. Robinson Lightstation Boathouse Reconstruction $10,000
Washington State Jewish Historical Society Storyboard Access Units $2,000
White River Valley Museum Restoring the Cultural Landscape of a Landmark Family Farm $19,930

2009

Organization Project Title Award
The Center for Wooden Boats Preserving Access to the Water-front and Historic Small Craft $44,440
Densho: The Japanese American Legacy Project Visual History Preservation & Delivery Infrastructure $35,000
Historic Seattle Preservation and Development Authority Washington Hall Rehabilitation $40,000
Issaquah History Museum Rehabilitating the Weyerhaeuser Caboose $18,000
The Museum of Flight Museum Physical Security Facility Improvements $8,000
Northwest African American Museum Legacy Gallery Phase II Upgrade $36,395
The Northwest Railway Museum Train Shed exhibit building $40,000
Southwest Seattle Historical Society/Log House Museum Oral history equipment $3,000
Vashon Park District Pt. Robinson Lighthouse Window Restoration $24,000
White River Valley Museum Utility Improvements for Mary Olson Farm $50,000
Wing Luke Asian Museum Collections Preservation System $30,000

2008

Organization Project Title Award
Greater Kent Historical Society Shelving for collection storage $1,120
Historical Society of Federal Way Permanent signage $2,660
Highline Historical Society Making professional signs in-house $4,745
Duwamish Tribal Services Duwamish Longhouse furnishings $4,970
Nordic Heritage Museum "Nordic Spirit" exterior display unit $9,850
Wing Luke Asian Museum Story Theatre and Community Hall improvements $14,000
Museum of History & Industry Arts & Crafts Movement of the Pacific Northwest Exhibit $17,000
Enumclaw Plateau Historical Society EPHS museum building rehabilitation $25,000
Renton Historical Society Renovation of building for off-site collection storage $26,504
White River Valley Museum Interior barn rehabilitation and site utility improvements at Mary Olson Farm $38,000
Cascade Land Conservancy Duwamish Riverbend Hill - construction of benches and kiosks $39,375
Northwest Railway Museum Railway History Center - train shed $50,000
Center for Wooden Boats Maritime heritage education facilities $50,000
Historic Seattle Good Shepherd Center veranda restoration project $50,000

If You've been approved to receive 4Culture funding for your project.   What now?  Here's what to expect

Notification

4Culture will send a letter to notify you of your award when it has been approved by our Board of Directors.

Contract

In order to receive your funds, you must sign a Contract or Letter of Agreement with 4Culture, making your organization the "Contractor." The contract spells out the services and the public benefits your organization will provide, as described in your application.

In an effort to make our contract process simpler and reduce our impact on the environment, 4Culture will now provide your contract documents electronically.

Once your grant’s Scope of Service and Public Benefit have been developed, 4Culture prepares a contract for your review and signature. When it is ready, you will receive an e-mail from us through DocuSign. This email will contain a link to your documents, and you can review and electronically sign your contract. You will not be able to make changes to the contract, but if there is an error or you need to request changes, please contact Eric Taylor.

After you have electronically signed your contract, and have returned any requested forms (such as a completed W-9 Form), 4Culture will also electronically sign your contract. Then, DocuSign will automatically e-mail you a signed, digital copy of your contract to keep for your permanent records. You’ll be ready to move ahead with your project.

If we ask for a Certificate of Liability Insurance (COLI): You can request this Certificate from your agent, and it can be e-mailed, mailed, or faxed to 4Culture. We require "4Culture, Its Officers, Officials, Employees and Agents" be listed as Additional Insured on the certificate. Contact Eric Taylor if you have questions or problems with the Certificate of Liability Insurance.

Getting Paid

In order to receive payment you must do the following by the deadline date indicated on your Contract or Letter of Agreement document. If you cannot complete your project by that date, please contact Eric Taylor for a possible contract extension.
  • Fill out a 4Culture Invoice for the amount you are requesting for reimbursement. You may have purchased all your equipment or completed your entire construction at once, and just need one payment, or you may be requesting a portion of the funds we awarded
  • Attach documentation of expenses, e.g., copies of your vendor receipts, invoices or contracts for labor or materials.
  • You will fill out a 4Culture invoice, attach documentation, and send it to us for every phase of payment. You can mail the information, or fax the invoice and documentation to: 206 263.1586, attention: Eric Taylor.
  • Once we receive your invoice, we can generally issue payment within 2 weeks. If that time frame is a problem for your organization, contact Eric Taylor.

Finishing the Contract

  • Please acknowledge 4Culture funding to help ensure that funds will continue to be available in the future! You must include this logo on project acknowledgements, brochures, press releases, programs, posters, flyers, advertisements, signage, etc.
  • Send Information about your project, including public openings or events, to Brandi Link. We may be able to post information about your project on our blog and assist with promotion.
  • Image documentation - 5-8 images of your project (digital on DVD or CD-ROM), along with a Word document giving 4Culture permission, including parental, to publish the images. Please include captions and credit information. For more information on our image criteria, please review our Photo Documentation Guidelines.

Best Practices

Let us know if we can provide you with any of the following
  • Sample press releases
  • Referrals for other people, places, organizations or services
  • Tips on contacting your legislators and King County Council members. Your elected officials should know that your organization makes an impact!

Stay in touch throughout this process

Let us know if your plans change or if you have any questions or concerns along the way. We are proud to support your organization, and we hope we can assist you in making your project a success! If needed, please contact us for assistance.