4Culture

Guidelines and Process for 2013 Program Below | Deadline: passed

Who Can Apply

Individuals, organizations, and public agencies

Eligible Applicants include King County-based:

Individuals
Organizations, community groups
Public agencies, other than K-12 schools or school districts

Eligible Projects must:

Contribute to the identification, evaluation, interpretation, or protection of the built environment,
Directly address historic buildings or structures, older neighborhoods or landscapes shaped by man,
Provide public benefit to King County residents, AND
Engage an audience new to preservation - such as youth, seniors, low-income, limited physical abilities, recent immigrants, and minority race or ethnicity.

What Gets Funded

Place-based projects involving documentation, planning, advocacy, outreach, or education

Eligible Activities Include:

Local landmark or National Register nominations
Survey/inventory work - including context statements
Pre-development studies - including structural investigations, conditions assessments, or historic structures reports
Community preservation plans, cultural resource management plans
Design guidelines
Media projects focused on the built environment
Workshops, lectures, field schools, or public education programs with historic preservation content
Advocacy efforts around preservation issues
Walking, driving, or biking tours of historic places

Eligible Costs Include:

Fees for preservation consultants, architects, attorneys or other professional services
Materials and consumable supplies used for program purposes
Direct project costs, which may include transportation, documentation, and other items and fees specifically described in the application

Project Funds May Not Be Used For:

"Bricks and Mortar" rehab or repair work
Major equipment purchases
General operating support, indirect or overhead costs, employee benefits or any regular staff salaries
Projects completed before the award of funds
Fundraising efforts
Food or catering costs

When to Apply

2013 Program Deadline: passed

Online application period opens January 3, 2013. First, indicate your Intent to Apply by contacting Progran Manager, Flo Lentz at 206 296.8626. Attend a free workshop in January or February. Deadline for application is February 27, 2013 at 5pm PST, sharp. Projects, or portions thereof funded through this program, may begin no earlier than May 1, 2013.

How Awards are Made

Review criteria and competitive selection process

Applications to the Preservation Special Projects Program are first reviewed by staff for required content. An independent peer review panel of preservation specialists then meets to evaluate applications. The panel will select and recommend the most compelling projects for funding, based on the following criteria:

Review Criteria

Quality & Qualifications

Quality of the proposed project, alignment with best practices in preservation, and innovation within the field
Experience and qualifications of the applicant and project team
Clarity and completeness of the application

Impact & Public Benefit

Benefit to residents of King County
Potential to expand understanding and awareness of historic places
A plan to pro-actively engage audiences new to preservation
Sustained impact of the project after its completion

Feasibility

Readiness of the applicant to undertake the proposed work this year
Demonstrated track record of the project team in successfully completing projects on time and on budget
Financial viability, including a credible budget demonstrating a confirmed match, or a well-developed plan to raise funds to complete the project, and a credible consultant estimate if applicable
Ability of the applicant to undertake the project on a reimbursement basis

Additional Preservation Program Priorities

Project contributes to a geographical diversity within the applicant pool

Competitive Selection Process and Timeline

Indicate your Intent to Apply - Prior to preparing an application, applicants must contact the Program Manager to discuss the proposed project. Contact Flo Lentz at 206 296.8682 to discuss your project and confirm its eligibility for Preservation Special Projects. If your project involves multiple disciplines (preservation, heritage, and/or the arts) you may be eligible to submit it for consideration under more than one 4Culture funding program. Please contact 4Culture staff as early as possible to discuss your project. Staff can advise you on the best possible fit.
For tips on preparing a strong application, attend a free workshop in January or February.
Completed applications due Wednesday, Februrary 27, 2013.
March: peer review panel meets to evaluate and score applications.
April: Panel recommendations forwarded to 4Culture's Historic Preservation Advisory Committee for final action.
Early May: applicants receive formal notification from 4Culture.
4Culture staff works with award recipients to develop a contract for work to be funded. The contract will specify preservation services to be provided, insurance requirements, and public benefit obligations.
Projects must be underway within 12 months of the date of the notification letter.

Requirements and appeals

Learn about the legal requirements of award recipients, and about the process for appeal of a 4Culture award.

Important FAQs

How large are Preservation Special Project awards?
The program is new, but awards are anticipated to range between $3,000 and $10,000.
Is there a match required?
No, but a match is encouraged. Projects that can demonstrate some level of cash or in-kind contribution will be ranked higher under the criterion of Feasibility
If I'm awarded funding, will I get the money up front?
No, 4Culture awards are made only on a reimbursement basis. During contracting, reimbursement may be set up for two or more increments.
What are my obligations if I receive an award?
All recipients of Preservation Special Projects funding must meet defined public benefit requirements, which will be negotiated in the contracting phase.
Will 4Culture staff help me with my application?
Yes. Call or email us to indicate Intent to Apply. You are encouraged to attend a free workshop in January or February. We are happy to answer questions and give pointers!
Who do I work with?
Program Manager Flo Lentz is your primary contact for the Preservation Special Projects Program. Contact Flo at 206 296.8682.

Ready to Apply

How to submit your ONLINE application

STEP 1 - Read all of the above sections

STEP 2 - Gather and prepare your information

You will be required to submit your application using the online form in Step 3. This section contains further guidance on how to prepare for applying, and on both required and optional support materials.

Support Materials (Required; must be uploaded)

You are required to submit the following during the "upload" step of the online application:

Project Budget

Download the 4Culture project budget form provided here. Enter your estimated project costs in the Expenses column. Enter your sources of income for the project in the Income column. You will not be allowed to submit the online application without uploading a completed 4Culture project budget form.

4Culture Project Budget form
PLEASE NOTE: In order to fill out and SAVE this form, you MUST use Adobe Reader (Download Free Adobe Reader). ATTENTION MAC USERS: The default program for PDF documents on a Mac is Preview, which will not allow you to save information in our form. You MUST USE Adobe Reader instead. Learn how to open our form with Adobe Reader:

Step 1: If you don't already have Adobe Reader, download the latest version for FREE here.

Step 2: Save the PDF document you want to fill out to your computer. (If you are not given the option to save, the document might have automatically downloaded to the folder you have chosen to be your default download folder. Check that folder.)

Step 3: Right-click on the PDF document you saved, choose "Open with" in the drop-down menu and select Adobe Reader.

Consultant Estimate

Upload one or more written estimates, if your project will involve hiring a consultant preservationist, architect, historian or other professional.

Board List (organizations only; not applicable for public agencies)

Upload a list of your organization's board members and their affiliations, limited to one page. Word or PDF files are preferred.

Images (may be uploaded or mailed on CD or DVD)

Upload up to 5 digital color images. Supported file types are .jpg, .gif, and .png. File size limited to 2 MB.

Additional Support Materials (Optional; must be mailed)

You are encouraged to submit by mail any of the following that add to an understanding of your project: letters of support, drawings or maps, media coverage, previous research, studies or reports.

Mail/Deliver Instructions

Additional support materials must be postmarked on or before February 27, 2013, or hand-delivered to 4Culture offices by 5pm PST, February 27, 2013, addressed to:

Flo Lentz
4Culture
101 Prefontaine Pl S
Seattle, WA 98101

If possible, submit two copies of each item. Clearly label all additional support materials with the name of the individual or organization applying, and the name of this program – Preservation Special Projects. If submitting images via mail or hand delivery, copy/burn all images onto ONE CD or DVD only. If you wish for support materials to be returned, please provide a self-addressed stamped envelope.

STEP 3 - Sign in to fill out your application

Note: Once you have started the process of applying online, you can hit "save" after each completed step in the application, sign out, and your application will remain saved as a draft. You can then return to your application any time before the deadline to continue working or to make changes by signing in with the username and password you created. Once you hit "submit," you will still be able to see your application but you will not be able to make any more changes.

For technical questions about the online application system, contact Program Assistant Brandi Link at 206 296.8707.

This funding opportunity will open December 15, 2012. Look for the live link here to apply at that time.

Upcoming Workshops

All applicants are encouraged to attend a workshop prior to submitting your application. These free workshops provide you an opportunity to ask questions, understand specific guidelines, and be taken through a step-by-step review of the application process.

There are no scheduled workshops at this time. Check back 6 weeks before the deadline for schedule of workshops.

2013

Name	Project Title	Award
Center for Wooden Boats	Longline Fishing Vessel Reconnaissance Survey	$9,320
City of Newcastle	Newcastle Historic Cemetery Preservation Plan	$9,850
Zachary Corum	Map of Historic River Paths Optimized for Mobile	$7,517
Historic Seattle	Panama Hotel Historic Structure Report	$10,000
Kent Mill Creek Neighborhood Council	Mill Creek Historic District Application	$5,250
Katheryn H. Krafft	Vertical Plank/Box Construction Survey & Report	$5,000
Jeffrey Moidel	Judge Ronald House Landmark Nomination	$5,000
Neely Mansion Association	Hori Bath House Restoration Planning	$9,930
Northwest Seaport	Vessel Master Plans	$10,000
Seattle Chinatown-ID Preservation and Development Authority (SCIDpda)	Building Assessment Template for URM Property Owners in I.D.	$5,000
Seattle Theatre Group	Seattle's Historic Paramount Theatre Video	$7,000
Southwest Seattle Historical Society	Alki Homestead nomination to National Register	$4,950
White River Valley Museum	Back to the Future: Augmented Reality at the Mary Olson Farm	$10,000

So you've been approved to receive historic preservation funding from 4Culture. What now? Here's what to expect...

Notification

4Culture will send a letter to notify you of your award when it has received final approval, typically two months from the program deadline.

Contract

In order to be awarded your funds, you must sign a contract with 4Culture. Essentially, 4Culture will contract with you to provide the preservation services described in your application. We'll be in touch with you as we prepare the contract to discuss the scope of work, and any applicable insurance requirements. During this process, we will also negotiate the specific public benefits that you must provide in exchange for the receipt of public funds.

4Culture will prepare and mail a contract package to you.

The package will contain two copies of your contract. Please sign and return both copies as soon as possible. Once your contract is signed by 4Culture, a copy will be mailed back to you for your files.

Fill out and submit any enclosed documents - they are required. These may include:

One (1) W-9 Form - for all awardees new to our system
A Disability Assurance of ADA Compliance form – for organizations only

Once you have submitted all these required forms and 4Culture has also signed the contract, your contract is active.

Banners

For Landmarks Capital projects only, 4Culture will provide a temporary construction banner for your project site, crediting 4Culture as a funder. You are required to hang the banner in a visible outdoor location during the active phase of your construction project.

Invoicing

WE DO NOT PROVIDE PAYMENT UP FRONT; ALL 4CULTURE AWARDS ARE MADE ON A REIMBURSABLE BASIS. You must submit invoice(s) along with any required documentation in order to get paid! A 4Culture invoice form(s) is available here for download and will also be in your contract package. This invoice is program specific. Keep it to use when submitting for reimbursement. Once you complete the work, or an increment of the work as specified in your contract, fill out a hard copy of the 4Culture invoice, and send it in to us via mail or fax to 206 296.8629. Landmarks Capital projects will also require submittal of billings from your vendors and sub-contractors.

Photographs

Photos are an important part of your final submittal for payment. Almost all Preservation funding program contracts require at least 10 high-quality images.

These must be digital photos, submitted on a disk, as our server does not accept large email attachments. The best photos will show how the project progressed, show participants or workers on the job, and be useable by 4Culture to promote its programs in web or print formats. For all Landmarks Capital projects, Photo Guideline Sheet will be included in your contract packet. Please review it carefully at the beginning of your project!

Payment

Provided that all of the above steps have been completed, checks will be cut and mailed within two weeks after receipt of your invoice/documentation and photos.

Acknowledgement

We want you to acknowledge 4Culture/King County Lodging Tax support on any project-related press releases, programs, flyers, etc. Please use this logo on any such promotional materials.

Stay in touch with us about your project! In particular, please let us know in advance when construction work is happening, and send us any news as it progresses. We are proud to support your project and hope we can assist you in making it a success. Please contact Flo Lentz at 206 296.8682 for help.

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