4Culture will notify you of your grant after it has been approved by our Board of Directors, typically this is two months after the deadline date. The contact person
noted in the application will be sent an email about the grant, and a list of next steps to follow.
In an effort to make our contract process simpler and reduce our impact on the environment, 4Culture will now provide your contract documents electronically.
Once your grant’s Scope of Service and Public Benefit have been developed, 4Culture prepares a contract for your review and signature. When it is ready, you will receive an e-mail from us through DocuSign. This email will contain a link to your documents, and you can review and electronically sign your contract. You will not be able to make changes to the contract, but if there is an error or you need to request changes, please contact Brandi Link (206) 263-1593.
After you have electronically signed your contract, and have returned any requested forms (such as a completed W-9 Form), 4Culture will also electronically sign your contract. Then, DocuSign will automatically e-mail you a signed, digital copy of your contract to keep for your permanent records. You’ll then be able to move ahead with your project, and invoice 4Culture for reimbursement when you are ready.
Prior to presenting or publishing your project
Help us demonstrate the reach of 4Culture's funding and the value of supporting culture to elected officials and the general public.
All 4Culture funded projects must:
- Acknowledge 4Culture's support with this text in all project-related print and on-line material: This project was supported, in part, by a grant from 4Culture.
- Include this logo on project-related materials including: websites, brochures, press releases, programs, posters, flyers, advertisements, signage and all other related collateral material.
Assistance with promotion:
post information about completed projects or upcoming 4Culture supported events (they have to be FREE to the public) on our blog to assist funding recipients with outreach. If you are interested in our help, please send all of the following information to Brandi Link at least 3 weeks prior
to your event or publication release:
- Event Title
- Website/Event Link
- Event/Completion Date and Time
- Event Location, including street address
- Brief description of around 200 words
- Contact information including name, phone number and e-mail
- Digital image(s) of the project in-process or completed. We prefer photographs that include people. By providing images including recognizable people, we assume you have obtained permission to use their image through a model release or other means, especially for anyone under 18.
Feel free to post your event on 4Culture's Facebook page
as well, and on Twitter (include @4Culture
in the tweet). We will see it and retweet for you.
Once your 4Culture contract is signed by you and by 4Culture, your new grant will be listed in your account at apply.4Culture.org under the Manage Awards section. To be reimbursed, follow the "Request Payment" link next to the relevant contract and complete the Payment Request form.
You may submit a request for either a partial payment or final payment, depending on the Scope of Services you negotiated at the start of the contracting process. Check your contract’s Scope. You must follow the payment schedule outlined there.
In order to receive payment you must submit the deliverables noted in the Scope of Service and Public Benefit sections in your agreement.
If you cannot complete your project and public benefit by the date your contract closes, please contact Brandi Link for a possible contract extension. If you do not contact her prior to the contract expiring, the award will be recaptured.
You must upload these required attachments for a Preservation Special Projects invoice:
- Evidence of acknowledgement of 4Culture support (4Culture logo on project materials)
- Project documentation – including digital images of project activities and any other requirements identified in your contract’s Scope.
If you have not previously submitted your W-9 Form (which should have been done at the time you signed your contract), you must do so before we can make a payment.
Once you have submitted your Payment Request electronically, your program manager is notified by the system – you do not need to email us. He or she will review and approve the invoice, and we will send you a check (usually within 14 days). If any of the forms are filled out incorrectly, we will contact you.
Let us know if we can provide you with any of the following
- Other funding resources
- Sample press releases
- Tips on contacting your legislators and King County Council members. Your elected officials should know you make an impact in your community!
Stay in touch with us about your project!
Let us know what your plans are, and if you have any questions or concerns along the way. We are proud to support your project, and we hope we can assist you in making it a success! Please contact Brandi Link