4Culture will send a letter to notify you of your award when it has received final approval, typically two months from the program deadline.
In order to be awarded your funds, you must sign a contract with 4Culture. Essentially, 4Culture will contract with you to provide the preservation services described in your application. We'll be in touch with you as we prepare the contract to discuss the scope of work, and any applicable insurance requirements. During this process, we will also negotiate the specific public benefits that you must provide in exchange for the receipt of public funds.
4Culture will prepare and mail a contract package to you.
The package will contain two copies of your contract. Please sign and return both copies as soon as possible. Once your contract is signed by 4Culture, a copy will be mailed back to you for your files.
Fill out and submit any enclosed documents - they are required. These may include:
- One (1) W-9 Form - for all awardees new to our system
- A Disability Assurance of ADA Compliance form – for organizations only
Once you have submitted all these required forms and 4Culture has also signed the contract, your contract is active.
For Landmarks Capital projects only, 4Culture will provide a temporary construction banner for your project site, crediting 4Culture as a funder. You are required to hang the banner in a visible outdoor location during the active phase of your construction project.
WE DO NOT PROVIDE PAYMENT UP FRONT; ALL 4CULTURE AWARDS ARE MADE ON A REIMBURSABLE BASIS. You must submit invoice(s) along with any required documentation in order to get paid! A 4Culture invoice form(s) is available here for download and will also be in your contract package. This invoice is program specific. Keep it to use when submitting for reimbursement. Once you complete the work, or an increment of the work as specified in your contract, fill out a hard copy of the 4Culture invoice, and send it in to us via mail or fax to 206 296.8629. Landmarks Capital projects will also require submittal of billings from your vendors and sub-contractors.
Photos are an important part of your final submittal for payment. Almost all Preservation funding program contracts require at least 10 high-quality images.
These must be digital photos, submitted on a disk, as our server does not accept large email attachments. The best photos will show how the project progressed, show participants or workers on the job, and be useable by 4Culture to promote its programs in web or print formats. For all Landmarks Capital projects, Photo Guideline Sheet will be included in your contract packet. Please review it carefully at the beginning of your project!
Provided that all of the above steps have been completed, checks will be cut and mailed within two weeks after receipt of your invoice/documentation and photos.
We want you to acknowledge 4Culture/King County Lodging Tax support on any project-related press releases, programs, flyers, etc. Please use this logo on any such promotional materials.
Stay in touch with us about your project! In particular, please let us know in advance when construction work is happening, and send us any news as it progresses. We are proud to support your project and hope we can assist you in making it a success. Please contact Flo Lentz at 206 296.8682 for help.