4Culture Grants + Calls

Collections Care

The preservation of our past is vital to our present and our future. Our Collections Care grant helps King County’s archivists, librarians, and historians protect the real, tangible objects that make up history so that the generations of today and tomorrow can continue to learn from them.

Steps to Apply

1 What Collections Care Funds

1 What Collections Care Funds

Our annual Collections Care grant program supports the work of King County non-profit heritage organizations by providing the funds necessary to assess, organize, catalog, clean, repair, photograph, scan, and, ultimately, save, the King County’s cultural material.


We fund all of our grants through a competitive process, carefully evaluating each application.

For this particular grant, we’ll look to see how well your project shows the following:

  • How well your project aligns with professional standards and best practices, the qualifications of you and your project team, and how your project meets the goals of your organization’s mission or needs in the community.
  • Your organization’s ability to develop and complete your project within 18 months. This is demonstrated through the qualifications of you and your project team, your budget—including your ability to raise additional funding—and your ability to fund the project on a reimbursement basis.
  • How your project preserves endangered heritage resources, addresses neglected aspects of King County heritage, and provides opportunities for youth, underserved communities, and multicultural audiences.
  • Demonstration that your organization has completed the necessary planning and assessment to care for collections in the long-term.

Public Benefit: Why It Matters

Every time a visitor to Washington State stays in a hotel, they pay a Lodging Tax—this is where our funding comes from, and our mission is to put it back into the community. As you work through your application, tell us exactly how your fellow King County residents will be able to enjoy and learn from your work. Here are some ways you can provide public benefit:

  • Free performances, exhibitions, workshops, screenings, or readings.
  • Events in the often under-served areas of suburban or rural King County, to low-income, youth and senior groups, individuals with limited physical abilities, recent immigrants, or residents from minority races or ethnicities.
  • Free, electronically accessible materials, including literary publications, audio, or video recordings.

2 Are you and your project eligible?

2 Are you and your project eligible?


  • You must be a King County-based nonprofit heritage and historical organizations—museums, archives, public agencies, community associations—that collect and preserve historic artifacts, photographs, documents, and ephemera may apply for a Collections Care grant.
  • This program gives priority to basic collections issues and provides institutions with support to evaluate collections needs and to implement resulting recommendations.

Your Project

  • Your proposed project must focus primarily on collecting, cataloguing, inventorying, and/or preserving King County heritage resources.
  • It should address at least one of the following heritage disciplines, as they relate to King County’s past: archaeology, indigenous and traditional cultures, ethnic or regional history and heritage, historic preservation, or folklore.
  • Your project should demonstrate a public benefit to King County residents and visitors—learn more about that requirement in the What Collections Care Funds section of this page.

3 Helping You Succeed

3 Helping You Succeed


Workshops make a huge difference in how competitive your application is—each year, we find that the strongest applications come from people who have attended a workshop. 4Culture Heritage staff are available to answer questions, discuss project details, and review draft applications. You do not need to RSVP to workshops—just show up!

View last year’s recipients on our Past Grants page.


Brian J. Carter

4 After You Submit

4 After You Submit


The deadline for this grant is June 28, 2017 at 5:00 pm PST. Most 4Culture grants take approximately three months from application deadline to when we announce our funding decisions.

Panel Process

We make all of our funding decisions through a panel process, in which a group of peers working in the heritage field assesses your application. 4Culture staff facilitates the panel process, but does not vote or try to influence the outcome.

Contracts and Payment

If we select your project for funding, 4Culture Heritage staff will work with you to create a contract outlining the scope of your project and a payment schedule.

5 Apply

5 Apply

Once you’ve started your application, you can save after each step and sign out—your application will be saved as a draft that you can continue to work on up to the deadline. Once you hit “Submit,” your application is final. Please do not hesitate to contact us if you have any questions during the process.

What We Require

We will not consider your application without the materials listed here. We strongly recommend assembling them before you login and begin your application, and encourage you to call or email us with any questions as you work on these materials.

Project budget

Use our Budget Form, which is embedded in the application.

Board List

This is required for organizations only, not for public agencies. Organizations must submit a list of board members, including their service dates, term limits, and brief background information.

Optional Materials

You may also provide letters of support, drawings, bids, estimates, maps, copies of media coverage, previous research, studies, or reports to help illustrate your proposal.