4Culture Grants + Calls

Collections Care

The preservation of our past is vital to our present and our future. Our Collections Care grant helps King County’s archivists, librarians, and historians protect the real, tangible objects that make up history so that the generations of today and tomorrow can continue to learn from them.

Steps to Apply

1 What Collections Care Funds

1 What Collections Care Funds

Our annual Collections Care grant program supports the work of King County non-profit heritage organizations by providing the funds necessary to assess, organize, catalog, clean, repair, photograph, scan, and, ultimately, save, the King County’s cultural material.

You can use this grant for:

    • Developing and/or implementing a collections management policy, improving emergency preparedness plans, instituting and improving security methods for collections.
    • Performing collections needs assessment surveys and implementing recommendations, completing inventories, descriptive catalog, and/or condition surveys, bridging a funding gap to conduct MAP, CAP, or StEPs assessments.
    • Care of historic and cultural materials, artifacts, and archival records including the purchase of materials and consumable supplies used for collections care purposes.
    • Increasing access to collections or archives through digitization or physical access.
    • Building a collections database for electronic access to minimize handling; digitization or duplication of historic photos or materials.
    • Training and professional development for staff and/or volunteers in preventive collections management.
    • Fees for conservators, heritage specialists, interns for collections care projects; fees directed to staff, if their work on the project is outside their regular job duties and payment is above-and-beyond their regular compensation structure.

You cannot use this grant for:

    • Major equipment purchases, construction or fabrication projects, general operating support, overhead costs and fees, employee benefits or any regular staff salaries (we offer separate grants for these).
    • Elements of your project completed before funds are awarded on August 1, 2018.
    • Projects for which fundraising is the primary purpose, direct marketing or advertising costs, and projects that do not focus on King County’s heritage as a foundational element.
    • Restoration of historic structures, the preservation of the built environment, or the stabilization of archaeological sites.
    • Support of collections that are privately held or not regularly accessible to the public.

Criteria

We fund all of our grants through a competitive process, carefully evaluating each application.

For this particular grant, we’ll look to see how well your project shows the following:

  • Quality and qualifications: how well your project aligns with professional standards and best practices, the qualifications of you and your project team, and how your project meets the goals of your organization’s mission or needs in the community.
  • Feasibility: your organization’s ability to develop and complete your project within 18 months. This is demonstrated through the qualifications of you and your project team, your budget—including your ability to raise additional funding—and your ability to fund the project on a reimbursement basis. Demonstration that your organization has completed the necessary planning and assessment to care for collections in the long-term.
  • Project impact and public benefit: how your project develops and preserves the historical record in King County, its potential to raise the visibility of heritage collections care and preservation, its ability to preserve heritage resources held in the public trust, your project’s ability to generate broad and/or lasting public benefit.
  • Heritage priorities: how your project preserves endangered heritage resources, addresses neglected aspects of King County heritage, and provides opportunities for youth, underserved communities, and multicultural audiences.

Public Benefit: Why It Matters

Every time a visitor to Washington State stays in a hotel, they pay a Lodging Tax—this is where our funding comes from, and our mission is to put it back into the community. As you work through your application, tell us exactly how your fellow King County residents will be able to enjoy and learn from your work.

2 Are you and your project eligible?

2 Are you and your project eligible?

You

  • You must be a King County-based nonprofit heritage or arts organization—museum, archive, public agency, community association—that collects and preserves historic artifacts, photographs, documents, and ephemera.
  • This program gives priority to basic collections issues and provides institutions with support to evaluate collections needs and to implement resulting recommendations.
  • We do not fund K-12 schools, school districts, or religious institutions.

Your Project

  • Your proposed project must focus primarily on collecting, cataloguing, inventorying, and/or preserving King County heritage resources, i.e. historic and cultural materials, artifacts, and archival records.
  • Your project should demonstrate a public benefit to King County residents and visitors—learn more about that requirement in the “What Collections Care Funds” section of this page.

3 Helping You Succeed

3 Helping You Succeed

Workshops

Workshops make a huge difference in how competitive your application is—each year, we find that the strongest applications come from people who have attended a workshop. 4Culture Heritage staff are available to answer questions, discuss project details, and review draft applications. You do not need to RSVP to workshops—just show up!

Contact

Chieko Phillips
chieko.phillips@4culture.org
(206) 477-6811

Resources

In 2017, 23 projects received funding, totaling $100,000 in support of collections care throughout King County. Awards typically range from a minimum of $1,000 to $8,000. View last year’s grant recipients on our Past Grants page.

You can download the narrative questions from the application, and look at a sample application from last year’s applicant pool that successfully received funding.

4 After You Submit

4 After You Submit

Timeline

The deadline for this grant is June 26, 2019 at 5:00 pm PST. Most 4Culture grants take approximately three months from application deadline to when we announce our funding decisions. You can start your project—or the portion of your project described in your application—no earlier than August 1, 2019, and you must complete it by January 1, 2021.

Panel Process

We make all of our funding decisions through a panel process, in which a group of peers working in the heritage field assesses your application. 4Culture staff facilitates the panel process, but does not vote or try to influence the outcome.

Contracts and Payment

If we select your project for funding, 4Culture Heritage staff will work with you to create a contract outlining the scope of your project and a payment schedule.

Requirements and Appeals

Learn about what will be required if you are awarded a grant, and about the process for appeal of a 4Culture decision.

5 Apply

5 Apply

Once you’ve started your application, you can save after each step and sign out—your application will be saved as a draft that you can continue to work on up to the deadline. Once you hit “Submit,” your application is final. Please do not hesitate to contact us if you have any questions during the process.

What We Require

We will not consider your application without the materials listed here. We strongly recommend assembling them before you login and begin your application, and encourage you to call or email us with any questions as you work on these materials.

New For 2019 – Demographic Information

Your organization profile in our portal must provide demographic information for your board and staff for the current year. We use this information to help us understand how well we are doing in our efforts to reach all communities in King County.

Project budget

Use our Budget Form, which is embedded in the application.

Board List

This is required for organizations only, not for public agencies. Organizations must submit a list of board members, including their service dates, term limits, and brief background information.

Optional Materials

Optional support materials might include: resumes of project personnel, letters of support, first five pages of collections management policy, relevant inventories, condition reports, assessment reports (5 pages maximum), portion of strategic plan showing collections priorities (5 pages maximum) to help illustrate your proposal.